FAC Explorer

Finding 1172717 (2022-009)

Material Weakness Repeat Finding
Requirement
C
Questioned Costs
-
Year
2022
Accepted
2026-02-06
Audit: 385956
Organization: Northwest Indian College (WA)
Auditor: CLIFTONLARSONALLEN LLP

AI Summary

  • Core Issue: The College failed to make subrecipient payments within the required 30 days after receiving invoices.
  • Impacted Requirements: This violates federal regulations that mandate timely payments to subrecipients under 2 CFR section 200.305(b)(3).
  • Recommended Follow-Up: The College should update its procedures to ensure compliance with payment timelines and management supports this corrective action.

Finding Text

Federal Agency: Department of Health and Human Services Federal Programs: Research and Development Cluster Assistance Listing Numbers: 93.859 Federal Award Identification Number and Year: 1S06GM123552-01 Award Period: July 1, 2021 to June 30, 2022 Type of Finding: Significant Deficiency in Internal Control over Compliance and Other Matters Criteria: The Federal Government requires that when the reimbursement method is used, the Federal awarding agency or pass-through entity must make payment within 30 calendar days after receipt of the billing, unless the Federal awarding agency or pass-through entity reasonably believes the request to be improper (2 CFR section 200.305(b)(3)). Per Uniform Guidance 2 CFR 200.303, nonfederal entities receiving federal awards are required to establish and maintain internal controls designed to reasonably ensure compliance with federal laws, regulations, and program compliance requirements. Condition: The College did not make payments to subrecipients within 30 days after receipt of invoices. Questioned Costs: None. Context: During our testing of 7 out of 27 subrecipient payments during the year. CLA notes that 1 of the 7 payments was not made to the subrecipient within 30 calendar days as required. Cause: The College did not have an effective control in place to ensure subrecipient payments were paid timely. Effect: The College was not in compliance with the regulation to make payments to subrecipients within the required timeframe. Repeat Finding: No. Recommendation: We recommend that the College review and update current procedures to ensure subrecipient payments are paid timely. Views of Responsible Officials: Management agrees with the finding and has prepared a plan to correct the finding.

Corrective Action Plan

Recommendation: We recommend that the College review and update current procedures to ensure subrecipient payments are paid timely. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Collaborative workflows will be established between Grant PI's and the Accounts Payable department to ensure that subrecipient payments are submitted and paid timely. These workflows will be included in the Accounts Payable procedures. Name of the contact person responsible for corrective action: Clarissa Salhus, Finance Manager, Duane VanderGriend, CFO Planned completion date for corrective action plan: Completed as of January 14, 2026

Categories

Subrecipient Monitoring Cash Management Significant Deficiency

Other Findings in this Audit

  • 1172688 2022-003
    Material Weakness Repeat
  • 1172689 2022-003
    Material Weakness Repeat
  • 1172690 2022-003
    Material Weakness Repeat
  • 1172691 2022-004
    Material Weakness Repeat
  • 1172692 2022-004
    Material Weakness Repeat
  • 1172693 2022-004
    Material Weakness Repeat
  • 1172694 2022-005
    Material Weakness Repeat
  • 1172695 2022-005
    Material Weakness Repeat
  • 1172696 2022-005
    Material Weakness Repeat
  • 1172697 2022-006
    Material Weakness Repeat
  • 1172698 2022-006
    Material Weakness Repeat
  • 1172699 2022-006
    Material Weakness Repeat
  • 1172700 2022-007
    Material Weakness Repeat
  • 1172701 2022-008
    Material Weakness Repeat
  • 1172702 2022-003
    Material Weakness Repeat
  • 1172703 2022-008
    Material Weakness Repeat
  • 1172704 2022-003
    Material Weakness Repeat
  • 1172705 2022-005
    Material Weakness Repeat
  • 1172706 2022-008
    Material Weakness Repeat
  • 1172707 2022-003
    Material Weakness Repeat
  • 1172708 2022-003
    Material Weakness Repeat
  • 1172709 2022-003
    Material Weakness Repeat
  • 1172710 2022-003
    Material Weakness Repeat
  • 1172711 2022-003
    Material Weakness Repeat
  • 1172712 2022-003
    Material Weakness Repeat
  • 1172713 2022-003
    Material Weakness Repeat
  • 1172714 2022-003
    Material Weakness Repeat
  • 1172715 2022-009
    Material Weakness Repeat
  • 1172716 2022-003
    Material Weakness Repeat
  • 1172718 2022-003
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
84.425 EDUCATION STABILIZATION FUND $3.93M
15.027 ASSISTANCE TO TRIBALLY CONTROLLED COMMUNITY COLLEGES AND UNIVERSITIES $1.78M
84.063 FEDERAL PELL GRANT PROGRAM $1.50M
84.031 Higher Education Institutional Aid - Title III - 2021-2022 Part A $921,111
84.031 Higher Education Institutional Aid - Title III - Formula Funds 2021-2022 Part F $589,587
93.859 Native American Research Centers for Health - AIWIRE $412,988
47.076 STEM Education - Instructional Capacity Excellence in Tribal Colleges and Universities Programs $382,398
84.031 Higher Education Institutional Aid - Title III - Formula Funds 2020-2021 Part F $350,877
84.101 CAREER AND TECHNICAL EDUCATION - GRANTS TO NATIVE AMERICANS AND ALASKA NATIVES $284,963
47.076 STEM Education - Targeted STEM Infusion Projects - Salish Sea Research Center Summer Science $227,135
10.221 TRIBAL COLLEGES EDUCATION EQUITY GRANTS $215,362
15.027 ASSISTANCE TO TRIBALLY CONTROLLED COMMUNITY COLLEGES AND UNIVERSITIES - FI&R $191,121
47.076 STEM Education - Scholarships in Science, Technology, Engineering, and Mathematics Program (S-STEM) $184,009
84.250 TVR Institute - NAU Subaward $168,115
93.243 SAMHSA - Native Connections $159,755
10.500 Cooperative Extension Service - Indigenous Community Engagement $120,499
10.222 TRIBAL COLLEGES ENDOWMENT PROGRAM $120,319
93.243 SAMHSA - Native Connections Project $119,974
84.315 Traditionally Underserved Populations - Tribal Vocational Rehabilitation $96,441
43.001 SCIENCE - Water Quality Algorithms $91,956
84.031 Higher Education Institutional Aid - Title III - 2017-2018 $91,518
43.008 OFFICE OF STEM ENGAGEMENT (OSTEM) - Esteem $91,007
10.227 1994 INSTITUTIONS RESEARCH GRANTS - eDNA Longfin Smelt $86,569
93.859 Native American Research Centers for Health - 11 $84,355
93.243 SAMHSA - Northwest Washington Indian Health Board $83,828
93.243 SAMHSA -Northwest Indian College - Native Connections $71,142
93.243 SAMHSA - Northwest Washington Indian Health Board Native Connections Project $68,404
47.076 STEM Education - Digital Divide $68,298
10.500 Cooperative Extension Service - Traditional Foods and Plants $66,673
11.478 CENTER FOR SPONSORED COASTAL OCEAN RESEARCH COASTAL OCEAN PROGRAM - University of California, Santa Cruz - National Oceanic and Atmospheric Administration/Algal Toxins $61,210
43.008 OFFICE OF STEM ENGAGEMENT (OSTEM) - National Aeronautics and Space Administration - STEM $46,635
84.031 Higher Education Institutional Aid - Title III - 2016-2017 $41,769
10.227 1994 INSTITUTIONS RESEARCH GRANTS - Paralytic Shellfish Toxins $33,652
84.033 FEDERAL WORK-STUDY PROGRAM $33,409
10.766 COMMUNITY FACILITIES LOANS AND GRANTS - Community Funds 2021 $30,870
10.500 Cooperative Extension Service - Financial Literacy Development $30,475
84.007 FEDERAL SUPPLEMENTAL EDUCATIONAL OPPORTUNITY GRANTS $27,118
10.227 1994 INSTITUTIONS RESEARCH GRANTS - Mentor Students $23,393
84.031 Higher Education Institutional Aid - Title III - 2018-2019 $21,827
15.156 TRIBAL CLIMATE RESILIENCE - Youth Engagement $20,363
10.224 FUND FOR RURAL AMERICA_RESEARCH, EDUCATION, AND EXTENSION ACTIVITIES - Buoy $18,611
47.076 STEM Education - Tribal Colleges and Universities Programs Enterprise Advancement Centers Center $17,852
47.075 STEM Education - Ethical STEM $14,238
10.766 COMMUNITY FACILITIES LOANS AND GRANTS - Health & Wellness Equipment $10,268
15.156 TRIBAL CLIMATE RESILIENCE - Microgrid Feasibility Study $9,798
47.076 STEM Education - SEA PHAGES II $9,702
93.243 SAMHSA - Lummi Indian Business Council - Native Connections $9,301
93.732 NPAIHB $7,177
10.227 1994 INSTITUTIONS RESEARCH GRANTS - SWAT Model $7,047
11.417 Washington Sea Grant (WSG) Omnibus 2022 $6,676
45.311 NATIVE AMERICAN AND NATIVE HAWAIIAN LIBRARY SERVICES $6,525
10.224 FUND FOR RURAL AMERICA_RESEARCH, EDUCATION, AND EXTENSION ACTIVITIES - National Disaster Resilience - Diets $5,253
10.766 COMMUNITY FACILITIES LOANS AND GRANTS - Parking Lot 2020 $5,008
10.500 Cooperative Extension Service - Food Sovereignty $4,980
93.U01 Ethical Genomics $3,321
43.008 OFFICE OF STEM ENGAGEMENT (OSTEM) - CHARM $2,742
47.076 STEM Education - Connections to Water $1,792
43.008 OFFICE OF STEM ENGAGEMENT (OSTEM) - Space Grant $1,525
84.002 Adult Education - State Basic Skills $-190
84.002 Adult Education - Train the Trainer $-411
10.500 Cooperative Extension Service - Distance Learning and Telemedicine $-2,255
84.002 Adult Education - BEDA CBO State Grant $-2,843
84.031 Higher Education Institutional Aid - Title III - Formula Funds $-100,350