Core Issue: Purchases for the EKCEP and EKAMI programs lack proper documentation and approval.
Impacted Requirements: Failure to meet federal and state procurement standards due to insufficient written policies and procedures.
Recommended Follow-Up: Establish clear accounting policies detailing approval documentation and ensure compliance with existing board approval requirements for large disbursements.
Finding Text
CFDA 17.277 Program Title: EKCEP CFDA No. 23.001 Program Title: EKAMI Workforce Development Program Approval of purchases not documented. All purchases should be approved by appropriate personnel and all approvals should be documented Lack of written policies and procedures. Failure to meet federal and state procurement requirements. Accounting policies and procedures should be established detailing how approvals should be documents. The organization is currently researching & is in the process of forming policies that would specify how approvals are documented. The organization already has a policy stating that there must be board approval for disbursements of over $10,000.
Corrective Action Plan
The organization is in the process of researching and subsequently adopting the policies and procedures that will put the organization in compliance with the procurement standards.