Finding Text
Federal Agency: U.S Department of Education Federal Program Name: Student Financial Aid Cluster Assistance Listing Number: 84.063 & 84.268 Federal Award Identification Number and Year: P063P252488 – July 1, 2024 – June 30, 2025 & P268K252488 – July 1, 2024 – June 30, 2025 Award Period: July 1, 2024 to June 30, 2025 Type of Finding: • Significant Deficiency in Internal Control over Compliance • Other Matter Criteria or specific requirement: Institutions are required to report enrollment information, as prescribed by the Secretary of Education under the Pell grant and the Direct loan program via the NSLDS (OMB No. 1845-0035; Pell, 34 CFR 690.83(b)(2); Direct Loan, 34 CFR 685.309). Condition: During our testing, we noted that three of 60 students selected for testing did not have the correct enrollment status reported to NSLDS. Questioned costs: There are no questioned costs. Context: A statistically valid sample of 60 students was selected for testing of the institutional enrollment records for comparison to NSLDS records, as required by the Department of Education. Three students selected for testing had the incorrect enrollment status reported to NSC as a result of parameters built into the District's financial aid software miscalculating their enrolled credits. Cause: The District internal controls did not allow for timely identification and correction of incomplete report parameters in reporting enrollment status for certain students. Effect: There is a risk that students have the incorrect enrollment status, which can result in incomplete records available to users for the student. Repeat finding: No Recommendation: We recommend that the District design and implement controls over the review of report parameters and enrollment reporting to ensure financial aid software is properly calculate enrollment based on enrolled credits at the District. Views of responsible officials: There is no disagreement with the audit finding.