Finding 1170758 (2025-002)

Material Weakness Repeat Finding
Requirement
E
Questioned Costs
-
Year
2025
Accepted
2026-01-27

AI Summary

  • Issue: One student file out of 40 had an unresolved Comment Code, which is a compliance concern.
  • Trend: This indicates a potential gap in the process for resolving Comment Codes, which could affect Title IV fund disbursement.
  • Follow-up: Review and ensure all Comment Codes are addressed in student files to comply with Title IV requirements.

Finding Text

Condition: The examination disclosed 1 student, out of 40 student files tested, in which the Comment Code was not resolved. The student has a 040 C-Code, the student has a Max Pell Indicator of 2 and the foreign income is greater than 0. Criteria: An institution must clear any Comment Codes on the ISIR or SAR to disburse Title IV funds.

Corrective Action Plan

Sandburg’s procedures require reviewing and clearing all C codes/comment codes that require resolution. 1. We reviewed the recommendation presented, and we have added language to clearly outline procedures to show the decision-making process and documentation steps, depending on the particular code. Our procedures for identifying and resolving comment codes are compliant with the recommendations. 2. We have enhanced the workflow to go over the ISIR Code resolution process each year before file review begins. 3. We have added procedures to have the reviewer sign off showing the decision, the reviewer's initials and the date when resolution involves a decision as outlined in the FAFSA specifications guide. 4. Training has been completed by the Director of Financial Aid, Associate Director of Financial Aid. Person(s) Responsible: Dustin Zimmerman, Director of Financial Aid Timing for Implementation: Fall 2025

Categories

Student Financial Aid

Other Findings in this Audit

  • 1170757 2025-001
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
84.063 FEDERAL PELL GRANT PROGRAM $3.62M
84.268 FEDERAL DIRECT STUDENT LOANS $366,469
84.042 TRIO_STUDENT SUPPORT SERVICES $318,245
84.047 TRIO_UPWARD BOUND $283,236
84.048 CAREER AND TECHNICAL EDUCATION -- BASIC GRANTS TO STATES $188,678
84.007 FEDERAL SUPPLEMENTAL EDUCATIONAL OPPORTUNITY GRANTS $86,680
84.033 FEDERAL WORK-STUDY PROGRAM $60,048