Finding Text
Assistance Listing Number, Federal Agency, and Program Name - 14.871 and 14.879, U.S. Department of Housing and Urban Development, Housing Vouchers Cluster Federal Award Identification Number and Year - Not applicable Pass-through Entity - Not applicable Finding Type - Material noncompliance with laws and regulations Repeat Finding - No Criteria - Under 24 CFR 982.305(2)(i) and 982.404, the Commission must notify the family and owner of the inspection determination within fifteen days after the inspection takes place. The Commission also must require the owner to correct any life threatening Housing Quality Standards (HQS) deficiencies within 30 calendar days or within a specified commissionapproved extension. If the owner does not correct the cited HQS deficiencies within the specified correction period, the Commission must stop (abate) the HAP. Condition - The Commission was unable to send failed HQS inspection notices within the fifteen day requirement to participants who needed to correct deficiencies. Questioned Costs - None Identification of How Questioned Costs Were Computed - Not applicable Context - A total of 40 inspections were tested, and the results are as follows: A total of 22 files had failed inspection where the letter to the owner was not sent within the fifteen day requirement, therefore participants could not correct deficiencies found before the 30 day required from the time of inspection was performed. Cause and Effect - Printer malfunctioning created delays in sending out the HQS fail letters and as a result participants were unable to correct the identified deficiencies within the required 30-day window. Recommendation - The Commission should establish procedures to ensure inspection letters are sent timely. Views of Responsible Officials and Corrective Action Plan - HCV will hire additional internal support for HQS inspections to work alongside external vendors and ensure timely updates/mailings/, and closeouts are uploaded to the work management system, Yardi.