Assistance Listing Number, Federal Agency, and Program Name - 14.871 and 14.879, U.S. Department of Housing and Urban Development, Housing Vouchers Cluster Federal Award Identification Number and Year - Not applicable Pass-through Entity - Not applicable Finding Type - Material noncompliance with laws and regulations Repeat Finding - No Criteria - Under 24 CFR 982.305(2)(i) and 982.404, the Commission must notify the family and owner of the inspection determination within fifteen days after the inspection takes place. The Commission also must require the owner to correct any life threatening Housing Quality Standards (HQS) deficiencies within 30 calendar days or within a specified commissionapproved extension. If the owner does not correct the cited HQS deficiencies within the specified correction period, the Commission must stop (abate) the HAP. Condition - The Commission was unable to send failed HQS inspection notices within the fifteen day requirement to participants who needed to correct deficiencies. Questioned Costs - None Identification of How Questioned Costs Were Computed - Not applicable Context - A total of 40 inspections were tested, and the results are as follows: A total of 22 files had failed inspection where the letter to the owner was not sent within the fifteen day requirement, therefore participants could not correct deficiencies found before the 30 day required from the time of inspection was performed. Cause and Effect - Printer malfunctioning created delays in sending out the HQS fail letters and as a result participants were unable to correct the identified deficiencies within the required 30-day window. Recommendation - The Commission should establish procedures to ensure inspection letters are sent timely. Views of Responsible Officials and Corrective Action Plan - HCV will hire additional internal support for HQS inspections to work alongside external vendors and ensure timely updates/mailings/, and closeouts are uploaded to the work management system, Yardi.
Assistance Listing Number, Federal Agency, and Program Name - 14.871 and 14.879, U.S. Department of Housing and Urban Development, Housing Vouchers Cluster Federal Award Identification Number and Year - Not applicable Pass-through Entity - Not applicable Finding Type - Significant deficiency Repeat Finding - Yes 2024-003 Criteria - Under 24 CFR 5.230, 5.609, 982.201, 982.515, and 982.516, the Commission must: Reexamine family income and composition at least once every 12 months and adjust the tenant rent and housing assistance payment as necessary using the documentation from thirdparty verification. Condition - The Commission did not complete fiscal year 2025 recertifications. Questioned Costs - $2,247 Identification of How Questioned Costs Were Computed - Questioned costs represents overpayments identified from testing performed. Context - A total of 40 tenant files were tested, and 2 participant files were delinquent recertifications during the year. Cause and Effect - The Commission did not have the proper controls in place to ensure tenant recertifications are completed timely. Due to the lack of adequate controls, questioned costs for overpayment of subsidy were identified above as the housing assistance payment calculation was not performed for the tenants. Recommendation - The Commission should establish procedures to ensure participant recertifications are documented and completed timely. Views of Responsible Officials and Planned Corrective Actions - Staff have been retrained on the compliance requirements under the standards of the HCV Program through the oversight of the Rental Assistance Department Manager and Continued Occupancy Supervisor. The Department Manager and Supervisor continue to utilize all Yardi monitoring reports to ensure the Department is operating in accordance with industry standards. Reporting is be done and monitored monthly to meet set goals. Weekly, Department Manager has review the certification pipeline to ensure compliance and follow up with the Housing Specialist to ensure compliance and meeting set weekly and monthly goals and metrics. We continue to work in accordance with HUD rules and regulations where Annual Recertification processes are concerned. Per HUD communication provided to us, as of June 30, 2025, HCV is 100% compliant with HUD recertification requirements.
Assistance Listing, Federal Agency, and Program Name - 14.872, U.S. Department of Housing and Urban Development, Public Housing Capital Fund Program Federal Award Identification Number and Year - Not applicable Pass-through Entity - Not applicable Finding Type - Material weakness and material noncompliance with laws and regulations Repeat Finding - Yes 2024-001 Criteria - Under 24 CFR 905.324, Data Reporting Requirements, the Commission must submit the following: For modernization projects, the Commission shall submit form HUD-53001, Actual Modernization Cost Certificate, within 90 days after the expenditure end date. The Commission shall submit form HUD 50075.1, Annual Statement Performance and Evaluation Report, within 90 days of the expenditure end date. Condition - The Commission did not submit the required financial report and performance report. Questioned Costs - None Identification of How Questioned Costs Were Computed - Not applicable Context - The required financial reporting (HUD-53001) and performance report (HUD- 50075.1) for grant number MI28P001501-18 were not completed within 90 days of the expenditure end date. The required financial reporting (HUD-53001) for grant number MI28P001501-21 was not completed within 90 days of the expenditure end date. Cause and Effect - The Commission did not have the proper controls in place to ensure the timely completion and submission of required reports. Recommendation - The Commission should establish procedures to ensure financial reporting is filed and completed timely. Views of Responsible Officials and Planned Corrective Actions - The Capital Team Project Manager continues to reconcile HUD’s EPIC and ELOCC systems with Yardi monthly to ensure timely filing of capital projects' closeouts. This tracking critical spreadsheet, created by the Lead Performance Officer, will trigger key reporting dates for the DHC Capital Fund Program to remain in compliance with HUD reporting deadlines. At a minimum, monthly, this critical spreadsheet is distributed to the Supervisor of Capital and the Lead Performance Officer to ensure compliance. However, this was on the radar and continues the process of cleaning older items for corporate hygiene. As of December 2025, this was closed out and approved in EPIC by HUD.