Finding Text
Finding 2025-004 – Special Tests and Provisions – Enrollment Reporting (Significant Deficiency and Noncompliance)- ((Repeat finding) Information on the Federal Program: U.S. Department of Education Student Financial Assistance Cluster Criteria: The NSLDS Enrollment Reporting Guide provides requirements and guidance for reporting enrollment details under the Pell grant and other programs. Institutions must update the Enrollment Reporting Roster for changes in student status, report the date the enrollment status was effective, enter the new anticipated completion date and submit the changes electronically through the batch method or the National Student Loan Data System (NSLDS) website. Institutions are responsible for timely reporting, whether they report directly or via a third-party servicer. These changes include reductions or increases in attendance levels, withdrawals, graduations or approved leaves-of-absence.Condition: We tested a sample of 25 withdrawn students. In one instance, the change in status was not reported within the required 60-day time frame. Cause: When the College uploads data to the Clearinghouse, international students are omitted. These students are identified by a specific attribute automatically added to their record when they apply to the College. This student initially submitted an international student application, however, the student is not an international student and the status was updated, but the international student attribute was not removed. As a result, the student was excluded from the Clearinghouse upload for the Fall 2024 term. Effect: The College did not report the student enrollment status change in a timely manner. Questioned Costs: None Recommendation: We recommend the College strengthen its policies and procedures related to enrollment reporting requirements to comply with the regulations. Views of Responsible Officials: See Management’s View and Corrective Action Plan included at the end of the report.