Finding Text
Federal Agency: Department of Education Federal Program Title: Student Financial Assistance Cluster Federal Assistance Listing Number: Various Federal Award Identification Number and Year: N/A Pass-Through Agency: N/A Pass-Through Number: N/A Award Period: June 1, 2024 – May 31, 2025 Type of Finding: • Material Weakness in Internal Control over Financial Reporting • Other Matters Criteria or Specific Requirement: The Code of Federal Regulations, 34 CFR 682.610, states that institutions must report accurately the enrollment status of all students regardless of if they receive aid from the institution or not. This includes the enrollment effective date and related enrollment status, which must be reported for both the Campus Level and the Program Level. In addition, at a minimum, schools are required to certify enrollment every 60 days and respond within 15 days of the date that NSLDS sends a Roster file to the school or its third-party servicer. Condition: During our testing, we noted 33 out of the 60 students tested did not have enrollment data certified every 60 days. In 7 of the 60 students tested, the students’ status per the institution's records did not match what was reported to NSLDS. Furthermore, 24 out of the 60 students had an incorrect enrollment effective date. Questioned Costs: N/A Context: During our testing, it was noted the University does not have adequate processes in place to ensure timeliness and accuracy of NSLDS reporting. Cause: The University’s processes and controls did not ensure that student status changes were properly reported to NSLDS in a timely manner. Effect: The University did not comply with Department of Education (ED) regulations by reporting student enrollment status changes timely. Repeat Finding: Yes, finding 2024-002 Recommendation: We recommend the University review its reporting procedures to ensure that students’ statuses are accurately and timely reported to NSLDS as required by regulations. Views of Responsible Officials and Planned Corrective Actions: There is no disagreement with the audit finding.