Finding 1167369 (2025-004)

Material Weakness Repeat Finding
Requirement
P
Questioned Costs
-
Year
2025
Accepted
2025-12-30

AI Summary

  • Core Issue: Some HUD form certifiers were not updated on time, leading to forms being certified by unauthorized individuals.
  • Impacted Requirements: HUD forms must be certified by current employees with relevant oversight.
  • Recommended Follow-Up: Implement a procedure to ensure timely updates of certifiers on HUD forms.

Finding Text

Finding 2025-004: Significant deficiency Information on universe/sample size: It was noted during testing that some of the HUD form certifiers were not updated in a timely manner. Identification of repeat finding: Yes, 2024-004 Condition: HUD forms must be certified by an authorized user. Criteria: The certifier for HUD forms should be a current employee with oversight in the area the form pertains to. Effect: The forms were not certified by the correct individual. Context: Auditor reviewed source documents noting incorrect certifier. Cause: Lack of oversight by management agent. Recommendation: A procedure be implemented to ensure that the Project changes the certifier on forms, when applicable, in a timely manner.

Corrective Action Plan

Condition: HUD forms must be certified by an authorized user. Action Plan: Please see below the new process ensuring that all HUD forms are certified by an authorized user: 1) Tracking System: A system has been implemented to monitor certifier assignments and send reminders for updates. 2) Training & Oversight: Staff training will be enhanced, and management will increase oversight to ensure compliance. 3) Monitoring and Accountability: Management will regularly review the certification process to ensure all forms are signed by the appropriate certifiers and to verify that all necessary updates are made promptly. Completion Date: 7/1/2024 Contact: Jackie Oliveira-Director of Affordable Housing

Categories

HUD Housing Programs Significant Deficiency Internal Control / Segregation of Duties

Other Findings in this Audit

  • 1167366 2025-002
    Material Weakness Repeat
  • 1167367 2025-004
    Material Weakness Repeat
  • 1167368 2025-002
    Material Weakness Repeat
  • 1167370 2025-003
    Material Weakness Repeat
  • 1167371 2025-003
    Material Weakness Repeat
  • 1167372 2025-005
    Material Weakness Repeat
  • 1167373 2025-005
    Material Weakness Repeat
  • 1167374 2025-006
    Material Weakness Repeat
  • 1167375 2025-006
    Material Weakness Repeat
  • 1167376 2025-007
    Material Weakness Repeat
  • 1167377 2025-007
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
14.157 SUPPORTIVE HOUSING FOR THE ELDERLY $3.45M