Finding Text
Finding 2024-010: Late Filing of Data Collection Form Program Title: Defense Nuclear Nonproliferation Research Assistance Listing Number: 81.113 Federal Agency: U.S. Department of Energy Direct Award Identifying Numbers: DE-NA003862, DE-NA004179, DE-NA0004177 Federal Award Year: Year ended September 30, 2024 Program Title: Export Control and Related Border Security Assistance Listing Number: 19.901 Federal Agency: U.S. Department of State Direct Award Identifying Number: SAQMIP23CA0153 Pass-Through Entity Name, Pass-Through Identifying Number: The Research Foundation for SUNY, University at Albany, 3-98939 Federal Award Year: Year ended September 30, 2024 Type of Finding: Significant Deficiency in Internal Control and Other Matter Compliance Finding Criteria: Per 2 CFR §200.512(a), non-Federal entities must submit the DCF and reporting package to the Federal Audit Clearinghouse within the earlier of 30 days after receipt of the auditor’s report or nine months after the end of the audit period. Condition: PFI will submit its Data Collection Form (DCF) and Single Audit reporting package to the Federal Audit Clearinghouse approximately 6 months past the required deadline. The delay occurred because the audit was not completed within the nine-month timeframe following the fiscal year-end, as required by Uniform Guidance. Cause: The audit was not completed timely due to delays in receiving requested information, follow-ups for additional information, the identification of several potential audit adjustments, the audit team’s need to extend sample sizes due to identified audit adjustments and internal control deficiencies, and extended review processes as a result of identified audit findings. Effect or Potential Effect: Late submission of the DCF and reporting package results in noncompliance with Uniform Guidance requirements and may impact PFI’s eligibility for future Federal funding or trigger additional oversight. Questioned Costs: None. Context: The DCF was filed after the nine-month timeframe following PFI’s fiscal year end. Recommendation: We recommend that PFI establish a timeline for audit preparation and obtain more assistance from their outsourced accountants to ensure that requests for information are completed timely and accurately.