Finding 1165414 (2025-003)

Material Weakness Repeat Finding
Requirement
N
Questioned Costs
-
Year
2025
Accepted
2025-12-18

AI Summary

  • Core Issue: The Holden R-III School District's food service program is not operating on a non-profit basis, exceeding the allowed fund balance by $209,327.
  • Impacted Requirements: Compliance guidelines state that food service accounts must not maintain more than three months of operating expenses.
  • Recommended Follow-Up: Monitor fund balances closely to ensure compliance with child nutrition guidelines and adjust expenditures as needed.

Finding Text

Child Nutrition Cluster - CFDA No. 10.553, 10.555 Grant No. 051-152 Condition: Holden R-III School District must operate the food service program on a non-profit basis. The District’s ending food service balance exceeded three months average expenses by $209,327 Criteria: The child nutrition cluster compliance guidelines N.3 states that a school must operate the food service accounts on a non-profit basis. This indicates that no more than three months operating expenses may be maintained by the District to be considered non-profit. Effect: The District maintains funds in its food service accounts that exceed the amounts as allowed in the child nutrition guidelines. Questioned Costs: $209,327 based on the amounts in the fund balance of $379,285 above the three months operating costs of $169,958. Cause: Anticipated expenditures for food service were not made. Recommendation: We recommend that fund balances should be monitored to ensure that balances remain in line with child nutrition compliance requirements. Views of Responsible Officials & Planned Corrective Action:

Corrective Action Plan

U.S. Department of Education Holden R-III respectfully submits the following Corrective Action Plan for the year ended June 30, 2025. Contact information for the individual responsible for the corrective action: Mike Hough, Superintendent Holden R-III School District Independent Accounting Firm: Gerding, Korte & Chitwood, P.C., 723 Main Street, Boonville, MO 65233 Audit Period: Year ended June 30, 2025. The findings from the June 30, 2025, Schedule of Findings and Questioned Costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Significant Deficiency 2025-003 Child Nutrition Cluster Recommendation: We recommend that fund balances should be monitored to ensure that balances remain in line with child nutrition compliance requirements. Action Taken: Over the last five years, the school district's fund increased due to securing a contract at a low initial rate, while also benefiting from higher reimbursement rates and increased participation. This year, the district will once again go through the rebid process, and the estimated increase in costs is expected to range from 10% to 15%. This increase will likely surpass the amount the district receives in reimbursements, leading to a budget deficit. Additionally, student participation in the lunch program has declined over the years.

Categories

Cash Management School Nutrition Programs

Other Findings in this Audit

  • 1165411 2025-003
    Material Weakness Repeat
  • 1165412 2025-003
    Material Weakness Repeat
  • 1165413 2025-003
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
10.558 CHILD AND ADULT CARE FOOD PROGRAM $423,997
84.010 TITLE I GRANTS TO LOCAL EDUCATIONAL AGENCIES $300,289
93.137 COMMUNITY PROGRAMS TO IMPROVE MINORITY HEALTH GRANT PROGRAM $155,917
10.553 SCHOOL BREAKFAST PROGRAM $85,843
93.575 CHILD CARE AND DEVELOPMENT BLOCK GRANT $50,000
84.367 IMPROVING TEACHER QUALITY STATE GRANTS $47,132
10.559 SUMMER FOOD SERVICE PROGRAM FOR CHILDREN $45,343
10.555 NATIONAL SCHOOL LUNCH PROGRAM $42,952
84.027 SPECIAL EDUCATION_GRANTS TO STATES $24,188
84.424 STUDENT SUPPORT AND ACADEMIC ENRICHMENT PROGRAM $20,907
84.173 SPECIAL EDUCATION_PRESCHOOL GRANTS $15,387
84.425 EDUCATION STABILIZATION FUND $7,113