Finding 1163355 (2024-001)

Material Weakness Repeat Finding
Requirement
P
Questioned Costs
-
Year
2024
Accepted
2025-12-03

AI Summary

  • Core Issue: The Organization missed the nine-month deadline to submit the Single Audit reporting package.
  • Impacted Requirements: This violation of Uniform Guidance (2 CFR §200.512) affects compliance with federal audit submission timelines.
  • Recommended Follow-Up: Implement procedures to monitor deadlines, assign submission responsibilities, and maintain a compliance calendar.

Finding Text

Criteria – Uniform Guidance (2 CFR §200.512) requires that auditees submit the Single Audit reporting package to the Federal Audit Clearinghouse within nine months after the end of the audit period. Condition and Description – The Organization did not submit its Single Audit reporting package to the Federal Audit Clearinghouse within the nine-month deadline required by Uniform Guidance. The package, which includes the SEFA, Data Collection Form, audit report, summary of prior audit findings, and corrective action plan, was filed after the due date. Recommendation – We recommend that the Organization establish procedures to monitor audit timelines and ensure the timely preparation and submission of all required reports to the Federal Audit Clearinghouse. This includes assigning responsibility for submission, maintaining a compliance calendar, and performing periodic checks to confirm deadlines are met.

Corrective Action Plan

Management acknowledges the delay in submitting the Single Audit reporting package to the Federal Audit Clearinghouse. The late submission was primarily the result of delays in the year-end financial close process caused by a vacancy within the accounting department and the additional time required to fill and train for that position. These staffing challenges impacted the timing of the audit and, consequently, the submission deadline. To address this going forward, management has strengthened its close process by reallocating responsibilities during staffing gaps, cross-training existing personnel, and ensuring adequate coverage for key accounting functions. Management has also implemented a compliance calendar and designated responsibility for monitoring all audit-related deadlines to help ensure timely preparation and submission of future reporting packages. All corrective actions will be fully implemented prior to the next audit cycle.

Categories

Reporting

Other Findings in this Audit

  • 1163341 2024-001
    Material Weakness Repeat
  • 1163342 2024-002
    Material Weakness Repeat
  • 1163343 2024-001
    Material Weakness Repeat
  • 1163344 2024-002
    Material Weakness Repeat
  • 1163345 2024-001
    Material Weakness Repeat
  • 1163346 2024-002
    Material Weakness Repeat
  • 1163347 2024-001
    Material Weakness Repeat
  • 1163348 2024-002
    Material Weakness Repeat
  • 1163349 2024-001
    Material Weakness Repeat
  • 1163350 2024-002
    Material Weakness Repeat
  • 1163351 2024-001
    Material Weakness Repeat
  • 1163352 2024-002
    Material Weakness Repeat
  • 1163353 2024-001
    Material Weakness Repeat
  • 1163354 2024-002
    Material Weakness Repeat
  • 1163356 2024-002
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
16.753 CONGRESSIONALLY RECOMMENDED AWARDS $224,740
21.027 CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS $101,293
93.946 COOPERATIVE AGREEMENTS TO SUPPORT STATE-BASED SAFE MOTHERHOOD AND INFANT HEALTH INITIATIVE PROGRAMS $34,746
93.991 PREVENTIVE HEALTH AND HEALTH SERVICES BLOCK GRANT $6,003