Finding 1163188 (2025-001)

Material Weakness Repeat Finding
Requirement
P
Questioned Costs
-
Year
2025
Accepted
2025-12-01
Audit: 372682
Organization: Purdy R-II School District (MO)
Auditor: THE CPA GROUP PC

AI Summary

  • Core Issue: Limited personnel prevents proper segregation of incompatible duties, risking errors in financial reporting.
  • Impacted Requirements: The District should ensure no single employee has access to both physical assets and related accounting records.
  • Recommended Follow-Up: Management should acknowledge the segregation issue and consider alternative controls or training to mitigate risks.

Finding Text

Condition: Because of a limited number of available personnel, it is not always possible to adequately segregate certain incompatible duties so that no one employee has access to both physical assets and the related accounting records, or to all phases of a transaction. The District has one full time bookkeeper, and accounts payable position to handle the accounting needs of the district. There are some mitigating controls in place but it is not possible to have segregation in all areas. Criteria: The District should be segregated so that no one employee has access to both physical assets and the related accounting records, or to all phases of a transaction. Effect: Risk is present that errors or irregularities in amounts that would be material to the basic financial statements may occur and not be detected within a timely period by employees in the normal course of preforming their assigned functions. Recommendation: Because of limited resources and personnel, management may not be able to achieve a proper segregation of duties; however, our professional standards require that we bring this lack of segregation of duties to your attention in this report. Views of responsible officials and planned corrective actions: The limited number of available personnel prohibits segregation of incompatible duties and the district does not have the resources to hire additional accounting personnel.

Corrective Action Plan

CORRECTIVE ACTION PLAN November 18, 2025 U.S. DEPARTMENT OF EDUCATION U.S. DEPT. OF HEALTH AND HUMAN SERVICES Purdy School District R-II respectfully submits the following corrective action plan for the year ended June 30, 2025. Contact information for the individual responsible for the corrective action: Dr Travis Graham, Superintendent Purdy School District R-II 201 Gabby Gibbons Dr Purdy, MO 65734 (417) 442-3215 Independent Public Accounting Firm: The CPA Group, PC, 217 4th Street, Monett, MO 65708 Audit Period: Year ended June 30, 2025 The findings from the June 30, 2025, Schedule of Findings and Questioned Costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS – FINANCIAL STATEMENT AUDIT Material Weakness – Internal Control over Financial Reporting - Segregation of duties Finding 2025-001 Recommendation: We realize Because of limited resources and personnel, management may not be able to achieve a proper segregation of duties; however, our professional standards require that we bring this lack of segregation of duties to your attention in this report. Action Taken: The limited number of available personnel prohibits segregation of incompatible duties and the District does not have the resources to hire additional accounting personnel. Completion Date: Not applicable Sincerely, Dr Travis Graham, Superintendent Purdy School District R-II

Categories

Internal Control / Segregation of Duties HUD Housing Programs

Other Findings in this Audit

  • 1163171 2025-001
    Material Weakness Repeat
  • 1163172 2025-001
    Material Weakness Repeat
  • 1163173 2025-001
    Material Weakness Repeat
  • 1163174 2025-001
    Material Weakness Repeat
  • 1163175 2025-001
    Material Weakness Repeat
  • 1163176 2025-001
    Material Weakness Repeat
  • 1163177 2025-001
    Material Weakness Repeat
  • 1163178 2025-001
    Material Weakness Repeat
  • 1163179 2025-001
    Material Weakness Repeat
  • 1163180 2025-001
    Material Weakness Repeat
  • 1163181 2025-001
    Material Weakness Repeat
  • 1163182 2025-001
    Material Weakness Repeat
  • 1163183 2025-001
    Material Weakness Repeat
  • 1163184 2025-001
    Material Weakness Repeat
  • 1163185 2025-001
    Material Weakness Repeat
  • 1163186 2025-001
    Material Weakness Repeat
  • 1163187 2025-001
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
10.555 NATIONAL SCHOOL LUNCH PROGRAM $147,976
84.010 TITLE I GRANTS TO LOCAL EDUCATIONAL AGENCIES $81,245
93.558 TEMPORARY ASSISTANCE FOR NEEDY FAMILIES $45,000
10.553 SCHOOL BREAKFAST PROGRAM $38,187
84.365 ENGLISH LANGUAGE ACQUISITION STATE GRANTS $35,774
10.565 COMMODITY SUPPLEMENTAL FOOD PROGRAM $27,962
10.559 SUMMER FOOD SERVICE PROGRAM FOR CHILDREN $16,270
84.358 RURAL EDUCATION $12,900
84.027 SPECIAL EDUCATION GRANTS TO STATES $12,574
84.425 EDUCATION STABILIZATION FUND $6,465
84.173 SPECIAL EDUCATION PRESCHOOL GRANTS $3,260