Finding 1162970 (2024-003)

Material Weakness Repeat Finding
Requirement
P
Questioned Costs
-
Year
2024
Accepted
2025-11-25
Audit: 372565

AI Summary

  • Core Issue: The City failed to submit the single audit report on time due to a lack of internal controls.
  • Impacted Requirements: This non-compliance violates 2 CFR 200.412 and 2 CFR 200.512.
  • Recommended Follow-Up: The City should create a plan to ensure timely completion and submission of future audit reports.

Finding Text

2024-003. Single Audit Report Submission Criteria or specific requirement (including statutory, regulatory, or other citation): In accordance with 2 CFR 200.412, the City is required to complete and submit the data collection form within the earlier of 30 days after receipt of the auditor’s report or nine months after the end of the audit period. Condition and context: The City did not obtain an independent audit within the required period for submission. Cause: Lack of internal controls to ensure that an independent audit was completed timely. Effect or potential effect: The City did not comply with requirements of 2 CFR 200.512. Questioned costs: None. Identification as a repeat finding, if applicable: Repeat finding of 2023-002. Recommendation: The City should develop a course of action to ensure that future single audit reports are completed and submitted to the Federal Audit Clearinghouse in accordance with the requirements of 2 CFR 200.512. Views of responsible officials: As detailed in the Corrective Action Plan, management has agreed to the findings and recommendations noted above.

Corrective Action Plan

The City has established policies and procedures related to grant administration and accounting guidelines for allowable costs. The City is aware of the deadline for the submission of the Single Audit. The City is taking steps to ensure that personnel have received guidance and training regarding grant accounting, including deadlines for the audit. Responsible Party and Anticipated Completion Date: Commissioner of Finance Minita Sanghvi 12/31/2026

Categories

Allowable Costs / Cost Principles Internal Control / Segregation of Duties

Other Findings in this Audit

  • 1162969 2024-004
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
97.083 STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE (SAFER) $1.31M
20.600 STATE AND COMMUNITY HIGHWAY SAFETY $379,201
16.738 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM $155,425
14.218 COMMUNITY DEVELOPMENT BLOCK GRANTS/ENTITLEMENT GRANTS $143,435
97.041 NATIONAL DAM SAFETY PROGRAM $131,659
16.607 BULLETPROOF VEST PARTNERSHIP PROGRAM $15,942
15.904 HISTORIC PRESERVATION FUND GRANTS-IN-AID $14,060