Finding 1162787 (2025-001)

Special Tests and Provisions – Enrollment Reporting – Significant Deficiency Student Financial Assistance Cluster U.S. Department of Education Award Period: June 1, 2024 – May 31, 2025 Criteria: 34 CFR 690.83(b)(2) and 34 CFR 685.309 require institutions to report enrollment information under the Pell grant and Direct loan programs via the NSLDS (National Student Loan Data System). The administration of Title IV programs depends heavily on the accuracy and timeliness of the enrollment information reported by institutions. Condition: The College did not submit updates to student enrollment status changes to the NSLDS. Cause: College personnel were unclear on the differences between file types (“Subsequent of Term” and “End of Term”) used for reporting. Guidance provided by the National Student Clearinghouse (Clearinghouse, or NSC) was unclear. Effect: The status change for 16 out of 21 students sampled was not communicated to the NSLDS, which resulted in noncompliance. This sample was not a statistical sample. Questioned Costs: None. Context: During the fiscal year under audit, the College submitted the “Subsequent of Term” file in place of the “End of Term” file to the NSC. The “Subsequent of Term” file did not capture student statuses (mainly, graduations) that had occurred in Spring 2025. This resulted in a total of 433 student statuses that were not reported properly to the NSC, of which 16 relate to the sample tested. Repeat Finding: No. Recommendation: The College should continue to work alongside the Clearinghouse to resolve the student status discrepancies and ensure proper training is provided to the individuals responsible. Views of Responsible Officials: See management’s corrective action plan on page 41.