Finding Text
Reporting Coronavirus State and Local Fiscal Recovery Funds (Assistance Listing No. 21.027) Criteria: Internal controls should be in place to ensure the reporting requirements of the grant are timely and accurately completed. Condition: The City is required to complete quarterly project & expenditure reporting for the Coronavirus State and Local Fiscal Recovery Funds (CLSFRF). These reports are to include the current period’s obligations and expenditures. Context/Cause: During the testing of the current year reports, it was noted the City’s process for identifying the current period’s obligations and expenditures did not include procedures to identify any expenditures which were made without purchase orders. As such, there payments made to local beneficiary non-profits which did not include a purchase order, and therefore were not included in the reports. Effects: In accordance with the guidance from US Treasury on report corrections, any errors in the reporting period that is closed are to be made in a future reporting quarter. As such, the error on the reporting in the year ended June 30, 2024, will be corrected in subsequent reporting periods. Recommendation: We recommend the City ensure the project & expenditure reports are reconciled each quarter to the expenditures reported in the City’s ARPA Fund to ensure the accuracy and completeness of the reporting required by the grant. Auditee’s Response: We will ensure future reports include all previously omitted expenditures and work to implement controls sufficient to reconcile the programmatic reporting to the general ledger on a quarterly basis.