Finding 1160418 (2024-003)

Material Weakness Repeat Finding
Requirement
B
Questioned Costs
-
Year
2024
Accepted
2025-10-15

AI Summary

  • Core Issue: Duplicate invoices were found in accounts payable.
  • Impacted Requirements: Proper recording procedures for accounts payable were not followed, leading to overstated financials.
  • Recommended Follow-Up: Management should implement review procedures for the accounts payable subsidiary.

Finding Text

Criteria or specific requirement: Procedures should be established to insure a proper recording of accounts payable. Condition: Accounts payable as of the reporting date included duplicate invoices. Effect: Accounts payable and construction in process were overstated by a material amount. Cause: The accounts payable subsidiary was not adequately reviewed. Recommendation: This situation dictates that management establish procedures to ensure an adequate review of the accounts payable subsidiary. Views of responsible officials and planned corrective action: Management agrees with this finding. Management will implement procedures to ensure an adequate review of the accounts payable subsidiary

Corrective Action Plan

Criteria or specific requirement: Procedures should be established to insure a proper recording of accounts payable. Condition: Accounts payable as of the reporting date included duplicate invoices. Effect: Accounts payable and construction in process were overstated by a material amount. Cause: The accounts payable subsidiary was not adequately reviewed. Recommendation: This situation dictates that management establish procedures to ensure an adequate review of the accounts payable subsidiary. Views of responsible officials and planned corrective action: Management agrees with this finding. Management will implement procedures to ensure an adequate review of the accounts payable subsidiary. Management’s response: CFO will review the accounts payable subsidiary each month to ensure no duplicated invoices are recorded. Anticipated completion date: Will take effect immediately. Contact person(s): Michael S. McWaters, Executive Vice President & CEO.

Categories

Reporting

Other Findings in this Audit

  • 1160415 2024-003
    Material Weakness Repeat
  • 1160416 2024-003
    Material Weakness Repeat
  • 1160417 2024-003
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
21.027 Coronavirus State and Local Fiscal Recovery Funds $8.08M
10.850 Rural Electrification Loans and Loan Guarantees $8.00M
21.029 Coronavirus Capital Projects Fund $3.87M
10.854 Rural Economic Development Loans and Grants $300,000