Finding 1160185 (2024-001)

Material Weakness Repeat Finding
Requirement
P
Questioned Costs
-
Year
2024
Accepted
2025-10-08

AI Summary

  • Core Issue: The Abbey failed to consolidate a subsidiary in its financial statements, leading to a material weakness in internal controls.
  • Impacted Requirements: This violates U.S. GAAP, which mandates that all subsidiaries be included in the parent’s financial reporting.
  • Recommended Follow-Up: Implement procedures to identify and consolidate all subsidiaries, despite management's current decision to maintain existing practices.

Finding Text

Section II: Financial Statement Findings Finding 2024-001: Material Weakness in Internal Control over Financial Reporting Condition: The Abbey did not consolidate a subsidiary in its financial statements. Criteria: U.S. Generally Accepted Accounting Principles (GAAP) require that all subsidiaries be consolidated into the parent’s financial statements. Cause: The Abbey lacked adequate internal controls to ensure all subsidiaries were identified and consolidated. Effect: The financial statements were materially misstated, as they did not include the financial position and results of operations of the subsidiary. Recommendation: Implement procedures to ensure all subsidiaries are identified and consolidated in the financial statements. Views of Responsible Officials: We agree with the auditor’s finding that there is a material weakness in internal control over financial reporting due to the non-consolidation of a subsidiary. However, after careful consideration, management has decided not to implement the recommended procedures to consolidate the subsidiary. Justification: Management believes that the current procedures are adequate, and that the non-consolidation of the subsidiary does not materially affect the financial statements. The costs and resources required to implement the recommended procedures outweigh the benefits, given the subsidiary’s minimal impact on the overall financial position and results of operations. We will continue to monitor the situation and reassess it if necessary.

Corrective Action Plan

Department of Housing and Urban Development Audit firm: Paciera, Gautreau & Priest, LLC, 3209 Ridgelake Drive, Suite 200, Metairie, LA 70002. Audit period: Year ended June 30, 2024 The findings from the June 30, 2024, schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the number assigned in the schedule. Finding – Financial Statement Audit: Finding number 2024-001, Material Weakness in Internal Control over Financial Reporting. Condition: The Abbey did not consolidate a subsidiary in its financial statements. Criteria: Generally Accepted Accounting Principles (GAAP) require that all subsidiaries be consolidated into the parent’s financial statements. Cause: The Abbey lacked adequate internal controls to ensure all subsidiaries were identified and consolidated. Effect: The financial statements did not include the financial position and results of operations of the subsidiary. Responsible Person: Right Reverend Gregory Boquet, O.S.B., Abbot Planned Action: Management agrees with the auditor’s finding that there is a material weakness in internal control over financial reporting due to the non-consolidation of a subsidiary. However, after careful consideration, it has been decided not to implement the recommended procedures to consolidate the subsidiary. Justification: Management believes that the current procedures are adequate, and that the non-consolidation of the subsidiary does not materially affect the financial statements. The costs and resources required to implement the recommended procedures outweigh the benefits, given the subsidiary’s limited impact on the overall financial position and results of operations. Management will continue to monitor the situation and reassess it if necessary. Anticipated completion date: Not applicable, as no changes will be made.

Categories

Material Weakness Reporting Internal Control / Segregation of Duties

Programs in Audit

ALN Program Name Expenditures
14.228 Community Development Block Grants/state's Program and Non-Entitlement Grants in Hawaii $1.61M
84.063 Federal Pell Grant Program $56,103
84.268 Federal Direct Student Loans $9,898