Finding Text
Criteria: Grant agreements and applicable federal/state regulations require timely submission of reimbursement vouchers to ensure compliance with funding conditions and to maintain uninterrupted cash flow. Timelyfiling is essential for accurate financial reporting and program continuity. Condition: The Center did not submit monthly reimbursement vouchers within the required timeframe during the audit period.23of the39voucherswerefiledpasttheestablisheddeadlines,resultingindelayedreimbursementsfor22ofthe vouchers and no reimbursement for 1 voucher from granting agencies. Cause: The delays were primarily due to insufficient coordination between program and finance staff, lack of a formal tracking system for voucher deadlines, and competing priorities that diverted attention from timely submission. Effect:Latesubmissionsledtodelaysandlackof receivingreimbursements,whichimpactedtheCenter’sabilitytomeet programmatic obligations and manage cash flow effectively. Repeated delays can also jeopardize future funding or trigger additional oversight from grantor agencies. Questioned Costs: None Recommendation: The Centershould developamorerobust processfor preparingand submittingvoucherstogranting agencies to ensure timely filings. Views of Responsible Officials: Management has indicated that corrective steps are being taken to ensure that monthly reimbursement vouchers are submitted timely in the future; see corrective action plan.