Finding Text
HVC PIC Submissions Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Voucher Cluster Assistance Listing Number: 14.871/14.879 Federal Award Identification Number and Year: NE 001; 2024 Award Period: January 1, 2024 – December 31, 2024 Type of Finding: • Significant Deficiency in Internal Control over Compliance • Other Matters Criteria or specific requirement: HUD-50058, Family Report (OMB No. 2577-0083) – The PHA is required to submit this form electronically to HUD each time the PHA completes an issuance, admission, annual reexamination, interim reexamination, portability move-in, expiration, or other change of unit for a family. The PHA must also submit the Family Report when a family ends participation in the program or moves out of the PHA’s jurisdiction under portability (24 CFR Part 908 and 24 CFR section 982.158). Condition: Out of 40 HUD-50058’s tested for PIC submissions, 14 HUD-50058 PIC uploads contained errors or were not uploaded timely. Questioned costs: None Context: During the testing of 40 tenant files for PIC submissions, the following exceptions were noted: - 1 instance where the HUD-50058 PIC upload could not be located - 2 instances where the HAP amount on the HUD-50058 in PIC did not match the HAP amount of HUD-50058 tested in the tenant file - 14 instances where the HUD-50058 was not uploaded into PIC within 90 days of the effective date. Cause: The Authority failed to implement internal controls designed to ensure accurate HUD-50058 information is submitted into the PIC system within 90 days of effective date. Effect: The Authority is not in compliance with federal regulations regarding PIC submission requirements determined by HUD. Repeat Finding: No Recommendation: We recommend the Authority to designate an individual to ensure accurate HUD-50058 information is inputted into the PIC system timely. Views of responsible officials: There is no disagreement with the audit finding.