Finding Text
Finding Resolution Status: Completed Population Size: 12 Sample Size: 12 Noncompliance Information: I tested twelve monthly deposits to the replacement reserve account. As part of a rent increase effective December 23, 2023, the Project was required to increase the deposit to the replacement reserve account from $3,643 per month to $3,812 per month. However, the mortgage company did not properly bill the increase of $169 on the January 1, 2024 through December 1, 2024, mortgage payments. Condition: At December 31, 2024 the replacement reserve account was underfunded by $2,028. Criteria: HUD rules and regulations require the Project to increase the deposit to the replacement reserve when there is an increase in the contract rents allowed by HUD. Effect: The Project’s replacement reserve account was underfunded by $2,028. Cause: Management Agent oversight. Recommendation: The Management Agent should establish procedures to ensure that increases in the reserve for replacement deposit due to rent increases are timely made even when not properly billed by the mortgage company. Further, the Management Agent should contact the mortgage company to correct the underfunding by making an additional deposit to the replacement reserve account. Questioned Costs: $2,028