Finding 1155296 (2024-001)

Material Weakness Repeat Finding
Requirement
N
Questioned Costs
$1
Year
2024
Accepted
2025-09-25

AI Summary

  • Core Issue: The replacement reserve account was underfunded by $2,028 due to a billing oversight by the mortgage company.
  • Impacted Requirements: HUD regulations mandate that deposits to the replacement reserve must increase when contract rents rise.
  • Recommended Follow-Up: The Management Agent should implement procedures to ensure timely deposits and contact the mortgage company to correct the underfunding.

Finding Text

Finding Resolution Status: Completed Population Size: 12 Sample Size: 12 Noncompliance Information: I tested twelve monthly deposits to the replacement reserve account. As part of a rent increase effective December 23, 2023, the Project was required to increase the deposit to the replacement reserve account from $3,643 per month to $3,812 per month. However, the mortgage company did not properly bill the increase of $169 on the January 1, 2024 through December 1, 2024, mortgage payments. Condition: At December 31, 2024 the replacement reserve account was underfunded by $2,028. Criteria: HUD rules and regulations require the Project to increase the deposit to the replacement reserve when there is an increase in the contract rents allowed by HUD. Effect: The Project’s replacement reserve account was underfunded by $2,028. Cause: Management Agent oversight. Recommendation: The Management Agent should establish procedures to ensure that increases in the reserve for replacement deposit due to rent increases are timely made even when not properly billed by the mortgage company. Further, the Management Agent should contact the mortgage company to correct the underfunding by making an additional deposit to the replacement reserve account. Questioned Costs: $2,028

Corrective Action Plan

Triangle Elderly Housing Corporation 1363 West Market Street Smithfield, NC 27577 Name of auditee: Triangle Elderly Housing Corporation HUD auditee identification number: FHA/Contract #053-11250 Name of audit firm: O. Douglas Covington, C.P.A., P.A. Period covered by the audit: January 1, 2024 thru December 31, 2024 CAP prepared by: Name: Davita W. Hill Position: Housing Director Telephone: 919-934-6066 1. Finding 2024-001 a. Comments on the Finding and Each Recommendation We are in agreement with the finding. b. Action(s) Taken or planned on the finding: A corrected fund authorization has been sent to HUD and Berkadia, our Lender, to update the current monthly reserve for replacement deposit amount for the project. Moving forward, we will continue to submit all fund authorizations to the HUD Account Executive, while being sure to include our Berkadia Account Representative in each correspondence and follow-up with each representative to assure the authorization has been approved and fully executed by all parties. Additionally, I will relay an executed copy of the Fund Authorization to our Finance Specialist, Renee Davis, to ensure the increased amount is correct and reflected in the Projects Mortgage Statement immediately following the effective date of the increase.

Categories

Questioned Costs HUD Housing Programs Internal Control / Segregation of Duties

Programs in Audit

ALN Program Name Expenditures
14.155 Mortgage Insurance for the Purchase Or Refinancing of Existing Multifamily Housing Projects $2.39M
14.195 Project-Based Rental Assistance (pbra) $386,580