Finding 1155254 (2024-004)

Material Weakness Repeat Finding
Requirement
P
Questioned Costs
-
Year
2024
Accepted
2025-09-25

AI Summary

  • Core Issue: Eight out of fifty invoices lacked proper approval documentation.
  • Impacted Requirements: The Association is not adhering to its cash disbursement process as outlined in its accounting policy.
  • Recommended Follow-Up: Ensure all invoices have documented approval from the CFO or CEO before payment.

Finding Text

Approval of Invoices-Criteria:The Association is required to have invoices initialed by the Chief Financial Officer or the Chief Executive Officer prior to being paid.Condition and Cause:The Association was unable to provide documentation of approval for 8 of the 50 invoices selected for testing.Effect:The Association is not following its cash disbursement process in accordance with its accounting policy and procedures manual.Recommendation:The Association should document evidence of approval on the invoices being paid in accordance with its accounting policy and procedures manual.

Corrective Action Plan

Management agrees with the recommendation and will implement immediately.

Categories

No categories assigned yet.

Other Findings in this Audit

  • 1155247 2024-001
    Material Weakness Repeat
  • 1155248 2024-001
    Material Weakness Repeat
  • 1155249 2024-002
    Material Weakness Repeat
  • 1155250 2024-002
    Material Weakness Repeat
  • 1155251 2024-003
    Material Weakness Repeat
  • 1155252 2024-003
    Material Weakness Repeat
  • 1155253 2024-004
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
93.671 Family Violence Prevention and Services/domestic Violence Shelter and Supportive Services $262,289
93.558 Temporary Assistance for Needy Families $206,878
16.575 Crime Victim Assistance $177,347
93.600 Head Start $152,987
14.267 Continuum of Care Program $77,538
10.558 Child and Adult Care Food Program $42,517
14.231 Emergency Solutions Grant Program $32,234