FAC Explorer

Audit 367469

FY End
2024-06-30
Total Expended
$1.56M
Findings
8
Programs
7
Organization: YWCA of Palm Beach County, Inc. (FL)
Year: 2024 Accepted: 2025-09-25
Auditor: Templeton & Company LLP

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
1155247 2024-001 Material Weakness Yes P
1155248 2024-001 Material Weakness Yes P
1155249 2024-002 Material Weakness Yes P
1155250 2024-002 Material Weakness Yes P
1155251 2024-003 Material Weakness Yes P
1155252 2024-003 Material Weakness Yes P
1155253 2024-004 Material Weakness Yes P
1155254 2024-004 Material Weakness Yes P

Programs

ALN Program Spent Major Findings
93.671 Family Violence Prevention and Services/domestic Violence Shelter and Supportive Services $262,289 Yes 4
93.558 Temporary Assistance for Needy Families $206,878 Yes 4
16.575 Crime Victim Assistance $177,347 Yes 0
93.600 Head Start $152,987 Yes 0
14.267 Continuum of Care Program $77,538 Yes 0
10.558 Child and Adult Care Food Program $42,517 Yes 0
14.231 Emergency Solutions Grant Program $32,234 Yes 0

Contacts

Name Title Type
EJBWVDVYBAU7 Shea Spencer Auditee
5616400050 Walt Maxwell Auditor
No contacts on file

Notes to SEFA

The purpose of the accompanying schedule of expenditures of federal awards and state financial assistance (the Schedule) is to present, in summary form, total federal award and state financial assistance expenditures of YWCA of Palm Beach County, Inc. (the Association) for the year ended June 30, 2024. The Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) and Chapter 10.650, Rules of the Auditor General for the State of Florida (Florida Single Audit Act). Because the Schedule presents only a selected portion of the operations of the Association, it is not intended to, and does not, present the financial position, changes in net assets or cash flows of the Association. Therefore, certain amounts presented in this Schedule may differ from amounts presented in the basic financial statements.
Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance and the Florida Single Audit Act, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The Association has not elected to use the 10 percent de minimis indirect cost rate as allowed under the Uniform Guidance and the Florida Single Audit Act.
Amounts received or receivable from grantor agencies are subject to audit and adjustment by those agencies. Any disallowed claims, including amounts already received, might constitute a liability of the Association for the return of those funds. In the opinion of management, all grant expenditures were in compliance with the terms of the grant agreements and applicable federal and state laws and regulations.
There were no balances of loan or loan guarantee programs as of June 30, 2024.

Finding Details

Finding 2024-001
Timely Financial Close and Reconciliation of Accounts to Supporting Documents - Criteria:The Association should timely reconcile the general ledger accounts for cash, accounts receivable, accounts payable, and accrued expenses to supporting documentation and subsidiary ledgers on a monthly basis and at year-end. A benefit of monthly reconciliations is that errors do not accumulate but can be identified and attributed to a particular period, which makes it easier to perform future reconciliations. Condition and Cause:The auditors experienced significant difficulties in the performance of the audit due to delays by the Association’s management in the timing of audit readiness as a result of the delay in closing the books at year end. The results were delays in producing closing journal entries, trial balances, schedules, reconciliations, account analyses and other financial reports needed by management and the auditors. Additionally, there were significant differences in the general ledger account balances and the subsidiary ledgers and supporting documentation for various accounts including cash, accounts receivable, accounts payable, and accrued expenses. Effect:Errors in revenue and expense recognition occurred, resulting in overstatements and understatements in the account balances for the associated asset and liability accounts.Recommendation: We recommend enhanced controls and procedures over the financial control process be implemented. The Association should utilize accounting personnel with the proper accounting knowledge and accounting skills to prepare account reconciliations, and the Chief Financial Officer should perform a review of the account reconciliations, accounting adjustments, and financial presentation.
Finding 2024-001
Timely Financial Close and Reconciliation of Accounts to Supporting Documents - Criteria:The Association should timely reconcile the general ledger accounts for cash, accounts receivable, accounts payable, and accrued expenses to supporting documentation and subsidiary ledgers on a monthly basis and at year-end. A benefit of monthly reconciliations is that errors do not accumulate but can be identified and attributed to a particular period, which makes it easier to perform future reconciliations. Condition and Cause:The auditors experienced significant difficulties in the performance of the audit due to delays by the Association’s management in the timing of audit readiness as a result of the delay in closing the books at year end. The results were delays in producing closing journal entries, trial balances, schedules, reconciliations, account analyses and other financial reports needed by management and the auditors. Additionally, there were significant differences in the general ledger account balances and the subsidiary ledgers and supporting documentation for various accounts including cash, accounts receivable, accounts payable, and accrued expenses. Effect:Errors in revenue and expense recognition occurred, resulting in overstatements and understatements in the account balances for the associated asset and liability accounts.Recommendation: We recommend enhanced controls and procedures over the financial control process be implemented. The Association should utilize accounting personnel with the proper accounting knowledge and accounting skills to prepare account reconciliations, and the Chief Financial Officer should perform a review of the account reconciliations, accounting adjustments, and financial presentation.
Finding 2024-002
Personnel Files - Criteria: The Association is required to maintain documentation for required annual in-service training of personnel.Condition and Cause:The Association was unable to provide documentation of the required hours of annual in-service training for one of twenty personnel files. Effect:The Association is not in compliance with the annual in-service training requirements for all personnel.Recommendation:The Association should document and maintain all in-service trainings for all personnel on a timely and regular basis.
Finding 2024-002
Personnel Files - Criteria: The Association is required to maintain documentation for required annual in-service training of personnel.Condition and Cause:The Association was unable to provide documentation of the required hours of annual in-service training for one of twenty personnel files. Effect:The Association is not in compliance with the annual in-service training requirements for all personnel.Recommendation:The Association should document and maintain all in-service trainings for all personnel on a timely and regular basis.
Finding 2024-003
Late Filing of Required Single Audit Report -Criteria:The Association is required to submit the single audit report to the Federal Audit Clearinghouse (FAC) by the earlier of nine months after the fiscal year-end or 30 days after receiving the auditor's report.Condition and Cause:The Association was did not timely submit the single audit report to the FAC as required as a result of inadequate internal controls over the financial reporting and close process. Effect:The Association is not in compliance with the submittal of the single audit report for the year ended June 30, 2024.Recommendation:The Association should establish and adhere to clear internal policies and procedures for single audit requirements for timely submission of its single audit report.
Finding 2024-003
Late Filing of Required Single Audit Report -Criteria:The Association is required to submit the single audit report to the Federal Audit Clearinghouse (FAC) by the earlier of nine months after the fiscal year-end or 30 days after receiving the auditor's report.Condition and Cause:The Association was did not timely submit the single audit report to the FAC as required as a result of inadequate internal controls over the financial reporting and close process. Effect:The Association is not in compliance with the submittal of the single audit report for the year ended June 30, 2024.Recommendation:The Association should establish and adhere to clear internal policies and procedures for single audit requirements for timely submission of its single audit report.
Finding 2024-004
Approval of Invoices-Criteria:The Association is required to have invoices initialed by the Chief Financial Officer or the Chief Executive Officer prior to being paid.Condition and Cause:The Association was unable to provide documentation of approval for 8 of the 50 invoices selected for testing.Effect:The Association is not following its cash disbursement process in accordance with its accounting policy and procedures manual.Recommendation:The Association should document evidence of approval on the invoices being paid in accordance with its accounting policy and procedures manual.
Finding 2024-004
Approval of Invoices-Criteria:The Association is required to have invoices initialed by the Chief Financial Officer or the Chief Executive Officer prior to being paid.Condition and Cause:The Association was unable to provide documentation of approval for 8 of the 50 invoices selected for testing.Effect:The Association is not following its cash disbursement process in accordance with its accounting policy and procedures manual.Recommendation:The Association should document evidence of approval on the invoices being paid in accordance with its accounting policy and procedures manual.