Finding Text
Finding 2024-005 Identification of the Federal Program: 16.575 – Crime Victim Assistance Compliance finding over special tests and provisions related to Board Member training and significant deficiency in internal controls Criteria: In accordance with the grant agreement between El Programa Hispano Catolico and the Department of Justice, at least one Board Member must complete at least 12 hours of training in the first year of service related to board rules and responsibilities, core victim services, confidentiality and civil rights. Condition: The Organization did not maintain proof that at least one board member had completed the required 12 hours of training. Cause: The Organization’s policies and procedures did not require certificates of completion be maintained for training completed. Effect: If required training is not completed, board members may lack the knowledge needed to oversee the program. Questioned Costs: None Repeat Finding: No Recommendations: We recommend the Organization develop internal control processes and procedures to ensure training is completed timely and certificates of completion are maintained. Views of Responsible Officials: The delegates from the board did receive the training prior to entering the board but were unable to provide certification proof. Moving forward a new process of policy with record keeping guidance will be implemented to ensure the documentation is kept on file. For training courses that do not provide a completion certificate, Board members will prepare a memo with self-attestation of completion for our records.