Finding 1154129 (2024-002)

Material Weakness Repeat Finding
Requirement
A
Questioned Costs
-
Year
2024
Accepted
2025-09-23
Audit: 367060
Organization: Alvis, Inc. (OH)

AI Summary

  • Answer: Management must ensure accurate reporting of transactions in the correct accounting period.
  • Trend: Lack of internal controls led to overstated Waiver services revenue for multiple years.
  • List: Improve oversight of third-party billing specialists to ensure accuracy in financial reporting.

Finding Text

Criteria: Management is responsible for reporting transactions in the proper accounting period. Condition: There were insufficient internal controls or oversight on third-party Waiver billings. Cause: The Organization was relying on the expertise of the third-party billing specialist. Effect or potential effect: For several years the Waiver services revenue was overstated. Recommendation: The Organization needs to have the requisite level of knowledge to have oversight of the third-party billing experts work to ensure it is accurate. Views of responsible officials: See attached.

Corrective Action Plan

We acknowledge the auditor’s finding and agree that the prior period restatement was the result of insufficient internal oversight of Waiver billing activities previously managed by a third-party provider. Condition and Cause: The Organization relied on the expertise of a third-party billing specialist without adequate internal oversight. This led to the overstatement of Waiver services revenue over multiple years due to improper period recognition. Corrective Actions Taken and Planned: 1. Transition to In-House Billing: Alvis, Inc. has brought all Developmental Disabilities (DD) and Intermediate Care Facility (ICF) billing functions in-house. This transition provides greater control over billing accuracy, denial management, and revenue recognition. 2. Internal Oversight and Reconciliation: We have implemented internal review procedures to validate the accuracy and timing of all Waiver-related revenue. Monthly reconciliations are now conducted to ensure alignment between billing records and financial reporting. 3. Staff Training and Capacity Building: Internal staff have been trained in Medicaid Waiver billing practices and accrual-based revenue recognition to ensure proper oversight and compliance with GAAP. 4. Process Documentation and Controls: Billing workflows and internal controls have been documented and integrated into our financial close process to ensure timely and accurate reporting. Management is confident that these corrective actions will prevent recurrence and ensure the integrity of our financial statements going forward.

Categories

Internal Control / Segregation of Duties Reporting

Other Findings in this Audit

  • 1154128 2024-001
    Material Weakness Repeat
  • 1154130 2024-003
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
93.788 Opioid Str $679,212
93.959 Block Grants for Prevention and Treatment of Substance Abuse $671,009
16.812 Second Chance Act Reentry Initiative $122,107
17.270 Reentry Employment Opportunities $116,915
16.575 Crime Victim Assistance $86,806
16.738 Edward Byrne Memorial Justice Assistance Grant Program $26,724
93.558 Temporary Assistance for Needy Families $14,557
93.243 Substance Abuse and Mental Health Services Projects of Regional and National Significance $7,436