Finding Text
Criteria: The requirements of Title 2 U.S. Code of Federal Regulations Part 180, OMB Guidelines to Agencies on Government-Wide Debarment and Suspension state that when you enter into a covered transaction with another person or entity, you must verify that the person or entity with whom you intend to do business is not excluded or disqualified.
Condition: The City did not have adequate controls in place to ensure that person or entities were not suspended or debarred.
Cause and effect: The City lacks the policies and procedures concerning the process of determining if a person or entity is suspended or debarred. The lack of such policies and procedures for suspension and debarment could result in contracts with suspended or debarred vendors.
Identification of repeat finding: This is a repeat finding.
Recommendation: The City should adopt policies and procedures and improve controls necessary to ensure there is evidence of review of suspended or debarred vendors is included with bid-contract documents.
View of responsible officials: The City concurs – see corrective action plan.