Finding Text
Criteria - A primary control over cash is the timely and accurate reconciliation of all cash accounts.
Outstanding items in the closed pooled cash account were not cleared timely. Reconciliations of the
County’s cash accounts is a requirement of Texas Local Government Code, Sec. 113.008, Reconciliation
of Depository Accounts. Additionally, interest earned on investment accounts are not being recorded
monthly.
Condition – Claim on cash did not reconcile to the pooled cash account by a material degree until
corrections were made during the audit. Interest earned on investment accounts was not recorded until
the audit.
Effect – Inaccurate financial information was provided to Commissioners’ Court as the bank
reconciliations have large outstanding items and not all revenue was recorded.
Cause – The former Treasurer was unable to reconcile the bank accounts on a timely basis which caused
the issue to persist into the current fiscal year.
Recommendation - The County Treasurer and assistants should receive training in reconciling bank
accounts (with continued support from outside professionals, if necessary), until all bank accounts are
reconciled on a timely basis and tie to the general ledger.