Finding Text
Finding FA 2024-001: Special Tests and Provisions: Enrollment Reporting: Inaccurate Enrollment
Effective Date Reported in the Campus-Level Record Data of the National Student Loan Data System
(NSLDS)
Federal Program Information:
Assistance Listing Number: ALN 84.063, 84.268
Federal Program Name: Student Financial Assistance Cluster;
Federal Pell Grant Program, Federal Direct Student Loans
Federal Agency: U.S. Department of Education
Passed Through Entity: N/A
Federal Award Number: P063P210036, P268K220036
Federal Award Year: July 1, 2023, to June 30, 2024
Campuses: Los Angeles Valley College
Compliance Requirement: Special Tests and Provisions – Enrollment Reporting
Criteria or Specific Requirement:
Per the Compliance Supplement, Enrollment Reporting – Compliance Requirements: The administration of the
Title IV programs depends heavily on the accuracy and timeliness of the enrollment information reported by
institutions. Institutions must review, update, and certify student enrollment statuses, program information, and
effective dates that appear on the Enrollment Reporting Roster file or on the Enrollment Maintenance page of
the NSLDS Professional Access (NSLDSFAP) website which the financial aid administrator can access for the
auditor. The data on the institution’s Enrollment Reporting Roster, or Enrollment Maintenance page, is what
NSLDS has as the most recently certified enrollment. There are two categories of enrollment information,
“Campus Level” and “Program Level,” both of which need to be reported accurately and have separate record
types.
Institutions are responsible for accurately reporting all Campus-Level Record data elements. ED considers the following data elements to be high risk: OPEID Number, Enrollment Effective Date, Enrollment Status and
Certification Date.
Institutions are responsible for accurately reporting all Program-Level Record data elements. ED considers the
following data elements to be high risk: OPEID Number, CIP Code, Credential Level, Published Program
Length Measurement, Published Program Length, Program Begin Date, Program Enrollment Status, and
Program Enrollment Effective Date.
Identified Condition:
Of the 20 students selected for testwork at Los Angeles Valley College, we noted 1 student that had an
enrollment status change from half-time to three-quarter time that was inaccurately recorded in the
“Campus -Level Record” data section in the NSLDS. While the District correctly reported the program
enrollment effective date as 7/14/2024 in the “Program-Level Record” data section of the NSLDS, the
enrollment effective date was inaccurately reported as 7/23/2024 in the “Campus-Level Record” data section in
the NSLDS.
Cause and Effect:
The PeopleSoft enrollment reporting system, as delivered, did not provide a student status effective date (SSD)
in cases of a change in student level load and National Student Clearinghouse (NSC) documentation states
that provision of the SSD is not required. However, this condition contributed to a high volume of reporting
errors, requiring manual error correction by the District’s college staff. To address this issue, the District
developed a programming modification to automatically provide a date in the system for instances of a change
in the student academic load. The date provided in the system, based on the NSC submission calendar, was
the day prior to the file generation date (the day before the “As of Date” on the NSC submission calendar). This
modification can, in some circumstances, lead to misalignment of student status effective date reported to the
NSC and the effective date of the academic load change in the PeopleSoft student information system.
Questioned Costs:
Not applicable.