2023-002 EQUIPMENT/REAL PROPERTY MANAGEMENT
Program: Education Stabilization Fund
Federal Assistance Listing Number: 84.425D
Federal Agency: U.S. Department of Education
Pass-Through Agency: Arizona Department of Education
Grantor Number: 21FESSII-111389-01A
Questioned Costs: $-0-
Type of Finding: Noncompliance (Other Matter), significant deficiency in internal control
Compliance Requirement: F. Equipment/Real Property Management
Condition/Context: During our review of property and equipment purchased with federal funding, one asset out of five
tested, was unable to be found.
Criteria: The District must follow 2 CFR sections 200.313 which requires that: Property records must be maintained
that include a description of the property, a serial number or other identification number, the source of funding for
the property (including the federal award identification number), who holds title, the acquisition date, cost of the
property, percentage of federal participation in the project costs for the federal award under which the property was
acquired, the location, use and condition of the property, and any ultimate disposition data including the date of
disposal and sales price of the property.
Cause: Management oversight.
Effect: Noncompliance and internal control weakness.
Recommendation: We recommend the District to review its internal control procedures over property and equipment
reporting to ensure assets are properly tagged, in the location identified on the corresponding listing, and a physical
inventory is maintained to ensure all assets can be found.
Corrective Action Plan: The District has implemented property and equipment procedures to ensure all assets are
tagged and an inventory is done to ensure assets are in the location identified on the applicable listing.
Planned completion date for corrective action plan: For the period ending June 30, 2024.
Name of the contact person responsible for corrective action: Ginger Stevens, Director of Finance and Business
Services.