Finding Text
Criteria: 2 CFR Section 200.318 requires that the non-federal entity must have and use documented procurement procedures, consistent with state, local, and tribal laws and regulations and the standards of this section, for the acquisition of property or services required under a federal award or subaward. The non-federal entity’s documented procurement procedures must conform to the procurement standard identified in §§ 200.317 through 200.327 and must be adhered to.
Condition and context: During testing of the Alliance’s controls on compliance over procurement and suspension and debarment, we identified the Alliance did not have all the needed documentation around the suspension and debarment check.
Cause: Controls and processes were not effectively designed to ensure there was all proper documentation around the suspension and debarment check.
Effect: The Alliance was not fully in compliance with the procurement and suspension and debarment check requirements of the Uniform Guidance.
Questioned Costs: None.
Identification as a Repeat Finding: N/A.
Recommendation: We recommend that the Alliance review its current processes and controls over procurement and suspension and debarment to ensure all required documentation is retained and available.
Views of Responsible Official: Management agrees with the finding. See Corrective Action Plan.