Finding Text
Finding 2024-001: Enrollment Reporting - Material Weakness
Repeat Finding: 2023-001
ALN: 84.268 Federal Direct Loan Program, 84.063 Federal Pell Grant Program
Award Year: July 1, 2023 - June 30, 2024
Federal Agency: U.S. Department of Education
Pass-Through Entity: Not applicable
Criteria: Institutions are required to report enrollment information under the Pell grant and the Direct
loan programs via the National Student Loan Data System (NSLDS) (OMB No. 1845-0035).
Institutions must review, update, and certify student enrollment statuses, program information, and
effective dates that appear on the Enrollment Reporting Roster file or on the Enrollment Maintenance
page of the NSLDS Professional Access (NSLDSFAP) website.
Condition: For one withdrawn student, the College erroneously reported the effective date of the
withdrawal. For one withdrawn student, there was no record found on NSLDS and the withdrawn
status was not reported. For two graduated students, the status was reported incorrectly and not
corrected in subsequent reporting files. For three students, the college did not report their status to
NSLDS within the 60 day threshold. The sample, which consisted of 25 students, was not a
statistically valid sample.
Cause: The College noted the discrepancies in reporting of the withdrawn students to be human
error. The College noted the inaccurate reporting of the students in the 5-year program and nonstandard
terms to be an issue with their reporting policy in place for this particular program and will
update the policy moving forward.
Effect: The accuracy of Title IV student loan records depends heavily on the accuracy of the
enrollment information reported by the schools. If an institution does not review, update, and verifystudent
enrollment statuses, effective dates of the enrollment status, and other information, then the
Title IV student loan records will be inaccurate, which impacts student loan repayments.
Questioned Costs: None.
Recommendation: It is recommended that the College review policies and procedures in place to
resolve reporting issues in a timely manner to facilitate compliance with Title IV regulations.
Management Response: The College acknowledges and concurs with the finding. The College is in
the process of implementing changes to the student information systems and related process to
accommodate both the internal enrollment polices and required reporting statuses, and enhances
monitoring processes to ensure the integrity and punctuality of data reported to the NSLDS.