Finding Text
Special Tests and Provisions – Enrollment Reporting
Student Financial Assistance Cluster – AL 84.007, 84.063 and 84.268
US Department of Education
Significant Deficiency and Nonmaterial Noncompliance
Criteria or specific requirements
OMB Compliance Supplement, OMB No. 1845-0035 – Institutions are required to report enrollment
information under the Pell grant and the Direct and FFEL loan programs via the National Student Loan
Data System (NSLDS).
Institutions must review, update, and verify student enrollment statuses, program information, and
effective dates that appear on the Enrollment Reporting Roster file or on the Enrollment Maintenance
page of the NSLDS Professional Access (NSLDSFAP) website which the financial aid administrator can
access for the auditor. The data on the institutions’ Enrollment Reporting Roster, or Enrollment
Maintenance page, is what NSLDS has as the most recently certified enrollment information. There are
two categories of enrollment information: “Campus Level” and “Program Level”, both of which need to be
reported accurately and have separate record types. The NSLDS Enrollment Reporting Guide provides
the requirements and guidance for reporting enrollment details using the NSLDS Enrollment Reporting
Process.
Condition
During our testing over the NSLDS reporting requirements, the following deficiencies were noted:
3 of 50 program reporting details did not agree to enrollment details from the enrollment records
per the College.
24 of 40 students did not have campus reporting completed within the required timeframe.
Cause
The College did not report enrollment information for students under the Pell Grant and Direct Loan
Programs via NSLDS timely and accurately.
Effect
The College is not in compliance with the Federal enrollment reporting requirements described in the
OMB Compliance Supplement.
Questioned costs
None identified. Context
The College disbursed financial aid to approximately 514 students that required student enrollment and
program enrollment reporting to NSLDS. A nonstatistical sample of 40 students out of 514 students were
selected for enrollment reporting testing.
Identification as a repeat finding
Previously reported as 2023-007.
Recommendation
The College should implement a process to review, update, and verify student enrollment statuses,
program information, and effective dates that appear on the Enrollment Reporting Roster file or on the
Enrollment Maintenance page of the NSLDS Professional Access (NSLDSFAP) website.
View of responsible officials and corrective action plan
Management agrees with the finding. Please see separate Corrective Action Plan for procedures to be
implemented.