Finding Text
Criteria or Specific Requirements
Per Title 2, Code of Federal Regulations, Part 200, Subpart D, Section 200.333, financial records
and supporting documents pertinent to a Federal award must be retained for a period of three
years from the date of submission of expenditure reports to the awarding agency or
passthrough entity.
Condition
The District was unable to provide financial records or supporting documents for twenty-eight
out of sixty expenditures charged to ESSER and GEER resources.
Questioned Costs
The condition identified above resulted in known questioned costs of $76,440 and likely
questioned costs of $65,937.
Context
The condition was identified by reviewing 60 sample transactions. Our review resulted in 28
transactions where the District was unable to provide supporting documents which resulted in a
known quested costs of $76,440. The likely questioned costs $65,937 were attributed to fringe
benefits that were associated with employee salaries charged to the program.
Effect
The District has not complied with the requirements identified in Title 2, Code of Federal
Regulations, Part 200.333.
Cause
The identified condition appears to have materialized due to insufficient procedures related to
the retention of financial records.
Repeat Finding
No.
Recommendation
The District should ensure that all federal expenditures are supported by financial reports. These
records should be maintained for a period of three years from the date the expenditure is
incurred.
Corrective Action Plan and Views of Responsible Officials
The District will maintain financial records used to report federal dollars for a minimum of 3
years.