Finding 1130240 (2024-001)

Assistance Listing Numbers: 21.027 Assistance Listing Title: Coronavirus State and Local Fiscal Recovery Funds Name of Federal Agency: U.S. Department of Treasury Criteria: The grant requires that the Project and Expenditure Report must be submitted annually by no later than April 30 each year. Condition: For the year 2024, the City was required to submit the annual Project and Expenditure Report by April 30, 2024. However, the City submitted the report on May 2, 2024, which was past the deadline. Cause: The City missed the deadline for the submission of the report. Context and Effect: Timely submission of the Project and Expenditure Report is one of the grant requirements. Failure to meet this deadline impacts the City’s compliance with the grant requirements and may affect future funding. Recommendation: We recommend the City implement strong internal controls to ensure that all reporting requirements are met within the prescribed timelines. Management Response: The City of Healdsburg will no longer miss federal grant reporting deadlines due to the comprehensive grant tracker developed. This tool tracks both quarterly and annual submission dates for all grants, ensuring a clear overview of upcoming deadlines. Additionally, these critical dates have been added to the internal calendar, providing extra visibility and reminders to stay on top of all reporting requirements. This streamlined process will help ensure that all deadlines are met promptly and efficiently.