Finding Text
Criteria:
The grant requires that the performance report along with Federal Financial report be submitted to DRGR
system every six months.
Condition:
For the year 2024, the City was required to submit two performance reports and Federal Financials reports,
however city failed to submit any report.
Cause:
The City missed the deadline for the submission of the report.
Context and Effect:
Timely submission of the Performance report and Federal financial report is one of the grant requirements.
Failure to meet this deadline impacts the City’s compliance with the grant requirements and may affect
future funding.
Recommendation:
We recommend the City implement strong internal controls to ensure that all reporting requirements are
met within the prescribed timelines.
Management Response:
The grant was executed in October 2023, making the first reporting period to start January 2024. The City
was unable to access the DRGR portal until late April 2024. During this period, the City maintained regular
communication with the HUD representative . After gaining access the data was entered into the portal and
the City has remained in communications with HUD representatives. While the report was entered, there
are additional steps to be able to submit. The City is actively working with DRGR staff to resolve a system
issue that is not allowing us to complete the submitting process. To date, the City has not received any
notification from HUD indicating that the performance reports are overdue, and they have been able to
proceed with processing the reimbursement requests. The City has gained better knowledge in relation to
the steps for full report submissions on the DRGR website and has strengthened internal controls on
reporting requirements, and grants management in general to avoid cases like this in the future