Finding Text
Federal Agency: U.S. Department of Education
Federal Program Name: Student Financial Aid Cluster
Assistance Listing Number: 84.063, 84.268
Federal Award Identification Number: P063P231946, P268K241946
Award Period: July 1, 2023 – June 30, 2024
Type of Finding: Significant Deficiency in Internal Control over Compliance, Other Matters
Criteria or Specific Requirement: Per U.S. Department of Education (ED) regulations, all school
participating (or approved to participate) in the Federal Student Aid programs must have an
arrangement to report student enrollment data to the NSLDS through a roster file.
The school is required to report enrollment status at both the school and program level. The school is
required to report changes in the student’s enrollment status, the effective date of the status and an
anticipated completion date. An academic program is defined as the combination of the school’s Office
of Postsecondary Education Identification (OPEID) number and the program’s Classification of
Instructional Program (CIP) code, credential level, and published program length. ED requires the
University to report changes in enrollment status and indicate the date that the changes occurred (34
CFR 685.309).
Condition: Certain students’ enrollment information was not accurately or timely reported to the
NSLDS.
Questioned Costs: N/A
Context: During our testing of enrollment information at both the program and campus-level detail, we
noted the following:
• One out of forty students was reported to the NSLDS with an incorrect date of withdrawal on the
campus-level records.
• Two out of forty students were reported to the NSLDS with the incorrect effective date on the
campus -level records.
• One out of forty students had a program length incorrectly reported on the program-level
records of the NSLDS.
Cause: The enrollment information that was sent did not adhere to the NSLDS reporting guidelines.
Effect: Inaccurate reporting to the NSLDS can result in incorrect determination of a student’s grace
period.
Repeat Finding: No
Recommendation: We recommend the University evaluate its procedures and review regulations to
ensure the University understands the definitions for enrollment information required to be reported to
the NSLDS.
Views of Responsible Officials: There is no disagreement with the audit finding and the University is
in the process of implementing corrective procedures.