Finding Text
Federal Program – Student Financial Assistance Cluster – Assistance Listing Numbers 84.063 and 84.268 – U.S. Department of Education (ED) Program Year 2023–2024
Criteria or Specific Requirement – Special Tests and Provision – Enrollment Reporting – 34 CFR §690.83 and 34 CFR §685.309
Condition – Eight students had incorrect enrollment information reported, two students had enrollment status changes that were not reported timely, and one student had an address change that was not reported timely.
Questioned Costs – N/A
Context – Out of a population of 4,479 students with status changes during the Spring and Fall semesters of the 2024 aid year, 40 were selected for testing. Of those students, four had the incorrect program begin date reported, one had the incorrect program enrollment effective date reported, one had the incorrect program length reported, two had the incorrect CIP code reported, two students had enrollment status changes that were not reported timely, and one student had an address change that was not reported timely. Our sample was not, and was not intended to be, statistically valid.
Effect – The University reported inaccurate information or failed to report changes within the required time frame and, as such, ED was not provided accurate and timely information.
Cause – The University did not have appropriate controls in place to ensure timely and accurate reporting.
Identification as a Repeat Finding, if Applicable – N/A
Recommendation – The University should ensure the design and appropriate operating effectiveness of controls surrounding enrollment reporting to ensure that all status and address changes are reported timely and that all enrollment information is reported accurately.
Views of Responsible Officials and Planned Corrective Actions – Management agrees with the finding.