Finding Text
2024-005: Enrollment Reporting – Student Financial Aid Special Test
Material Weakness / Other Matter Noncompliance
Federal Program: Student Financial Assistance Cluster
Assistance Listing Number(s):
Student Financial Assistance Cluster
• 84.063
• 84.268
Criteria: To comply with enrollment reporting requirements, institutions must accurately and timely report student enrollment status changes to the National Student Loan Data System (NSLDS) within 60 days of determining the change, as outlined in Federal Regulations 34 CFR 682.610 and 685.309.
Condition: There is no control in place by the College to review information submitted to the NSLDS for student enrollment status changes. There were instances of noncompliance where students with enrollment status changes were received by the NSLDS outside of the 60-day requirement.
Cause: Lack of control in place over enrollment status changes reported to the NSLDS.
Effect or Potential Effect: Lack of controls in place could result in instances of noncompliance with Department of Education and Federal regulations.
Questioned Costs: None
Context: In our sample of 40 students with enrollment status changes during the year ended June 30, 2024, 4 were reported to the NSLDS outside of the 60-day requirement. While the College ensures accurate status change data is sent to the National Student Clearinghouse (third party who submits enrollment status changes to the NSLDS), the College does not have controls in place to ensure information was submitted to the NSLDS accurately and timely.
Repeat Finding: No
Recommendation: We recommend the College implement controls where there is an independent review of the submissions received by NSLDS to ensure enrollment status changes are reported accurately and timely.
Views of Responsible Officials: Management agrees with the finding. See corrective action plan.