Finding Text
Federal Program – Student Financial Assistance Cluster – Assistance Listing Numbers 84.063 and 84.268 – U.S. Department of Education Program Year 2023-2024
Criteria or Specific Requirement – Special Tests and Provision – Enrollment Reporting – 34 CFR §690.83 and 34 CFR §685.309
Condition – Three address changes and one student status change were not reported timely and one student had incorrect enrollment information.
Questioned Costs – N/A
Context – Out of a population of 1,393 students with status changes during the Spring and Fall semesters of the 2024 aid year, 25 were selected for testing. Of those students, three had status or address changes during the period that were not reported timely, and one had both an address change that was not reported timely and the incorrect CIP code reported. Our sample was not, and was not intended to be, statistically valid.
Effect – The University reported inaccurate information or failed to report changes within the required time frame and, as such, ED was not provided accurate and timely information.
Cause – The University did not have appropriate controls in place to ensure timely and accurate reporting.
Identification as a Repeat Finding, if Applicable – N/A
Recommendation – The University should ensure the design and appropriate operating effectiveness of controls surrounding enrollment reporting to ensure that all status and address changes are reported timely and that all enrollment information is reported accurately.
Views of Responsible Officials and Planned Corrective Actions – Management agrees with the findings and has put the following in place. The Registrar will report enrollment changes during the summer semesters. The Registrar will also send the Director of Student Financial
Services notifications when enrollment changes are submitted through the National Student
Clearinghouse.