Finding Text
Finding 2024-003: Policies and Procedures Related to Withdrawals – SFA Cluster (significant deficiency)
Statement of Condition: From our testing sample of ten (10) students, we found ten (10) instances where the incorrect dates of the academic calendar were used to calculate the percentage of the semester attended.
Criteria: In accordance with Volume 3 Chapter 1 of the Federal Student Aid Handbook, “the number of weeks of instructional time is based on the period that generally begins on the first day of classes in the academic year and ends on the last day of classes or the last day of examinations, whichever is later”.
Effect of Condition: We found ten (10) instances where the last of classes (instead of the last day of finals) was used on the student’s R2T4 calculations.
Cause of Condition: The College believed the last day of classes was considered the last day of the academic period.
Recommendation: We recommend the College develop policies and procedures to address this issue.
Management’s Response: Management agrees and will submit a Corrective Action Plan to implement these recommendations immediately.