Finding Text
2024-006: HIV Emergency Relief Project Grant – Eligibility Determination Requirement
Information on the Federal Program: Assistance Listing Number 93.914
HIV Emergency Relief Project Grants
Criteria: The Center is required to accurately determine a recipient’s eligibility for program
benefits.
Condition and Context: During our audit we reviewed the Center’s eligibility determination
and selected a sample of 25 individuals who were recipients where management was
required to perform eligibility determination. We found the following:
Of the 25 individuals sampled, there were three instances where the eligibility screener
documented incorrect inputs on the recipient’s application. In all three instances, the
error did not impact the recipient’s eligibility.
Of the 25 individuals sampled, ten had instances where management was unable to
provide sufficient support to verify that the recipient's eligibility was correctly
determined. For these ten cases, we were unable to determine if the recipient's eligibility
was correctly determined.
Effect or Potential Effect: Inaccurate eligibility determinations could result in ineligible
recipients receiving benefits or lead to individuals who were denied benefits who otherwise
qualify.
Cause: Management does not retain sufficient documentation to support the eligibility
determination for recipients.
Questioned Costs: $0 – The Center does not provide direct assistance to recipients.
Recommendation: We recommend that management perform a formal review of case files
for eligibility determination to both determine that eligibility was correctly and accurately
determined and that the case file retains documentation sufficient to demonstrate a
recipient's eligibility.
Management’s Response: Management has initiated a formal review of case files to
determine that eligibility was and will be correctly and accurately determined and that the
case file retains documentation sufficient to demonstrate a recipient's eligibility.