Finding Text
Finding 2024-001:
Student Financial Assistance Cluster, Department of Education Programs
Program Names: Student Financial Assistance Cluster, Department of Education Programs
Assistance Listing Numbers: 84.007, 84.033, 84.038, 84.063 and 84.268.
Criteria or Specific Requirement:
34 CFR 685.309 and 34 CFR 690.83(b)(2) require the institution to update its Enrollment Reporting roster file at a minimum of every 60 days. Once a change in enrollment status has been received, the institution must update its roster file for changes in student status, report the date the enrollment status was effective, enter the new anticipated completion date, and submit the changes electronically through the batch method or the NSLDS website.
Condition:
The College did not update certain changes in student status within the 60-day required time frame in one instance out of the 40 enrollment changes tested. We investigated others that were academically dismissed and identified a total of 12 students who were not notified in a timely manner; however, the effective date was correct when notified after the 60-day time frame.
Cause:
The exception noted was a result of the College not reporting enrollment changes during the summer term.
Effect or Potential Effect:
The College did not comply with the provisions of 34 CFR 685.309 and 24 CFR 690.83(b)(2), resulting in a significant deficiency in internal control over major programs for federal awards.
Questioned Costs:
None noted.
Context:
One instance of noncompliance was identified in a sample of 40 students.
Finding 2024-001 (continued):
Identification as a Repeat Finding, if applicable:
This is not a repeat finding.
Recommendation:
We recommend that the College develop and document policies and procedures to ensure that all changes in student status are reported accurately, completely and in a timely manner. We also recommend that the College report changes in student status during the summer months to ensure compliance with the required 60-day time frame.
View of Responsible Officials:
Management concurs with this finding. See separate corrective action plan document.