Finding Text
Agency
U.S. Department of Transportation, Federal Motor Carrier Safety Administration
ALN
20.232
Commercial Driver’s License Program Implementation
Federal Award Identification Number
69A3601840118CDL0NV
69A3601940354CDL0NV
69A3602040472CDL0NV
69A3602140719CDL0NV
69A3602240864CDL0NV
Criteria
According to Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), section 200.213, non-federal entities are prohibited from contracting with or making subawards to parties that are suspended or debarred. The non-federal entity must verify that the contractor or subrecipient is not suspended or debarred through the System for Award Management (SAM), which includes reviewing the Excluded Parties List System (EPLS), or by collecting a certification from the entity.
Condition and Context
The College failed to perform the required search for suspension and debarment in SAM for one of the two contractors tested prior to awarding a contract under the federal program. The search should have been performed to ensure that the contractor was not suspended or debarred.
Cause
The one vendor noted was a long standing contractor for multiple years with the College and the College made the determination that this requirement was not applicable when these services were being contracted to be renewed.
Repeat Finding
No
Recommendation
We recommend that the College implement and adhere to a strict protocol for verifying suspension and debarment status prior to awarding any contracts or subawards under federal programs. This protocol should include performing searches in SAM, documenting the results of the searches, and maintaining evidence of compliance.
Views of Responsible Officials and Planned Corrective Action:
See attached corrective action plan
Questioned Costs
None