Finding 1092035 (2022-003)

Significant Deficiency
Requirement
N
Questioned Costs
-
Year
2022
Accepted
2024-12-18
Audit: 333317
Organization: Rome Housing Authority (NY)

AI Summary

  • Core Issue: Families must be selected from the waiting list for program admission, but management failed to maintain a record of the waiting list.
  • Impacted Requirements: Compliance with 24 CFR regulations regarding waiting list management and eligibility verification was not met.
  • Recommended Follow-Up: Print and retain the waiting list each time a new move-in occurs to ensure compliance and improve internal controls.

Finding Text

Except as provided in 24 CFR section 982.203 Special admission (nonwaiting list), all families admitted to the program must be selected from the waiting list. “Selection” from the waiting list generally occurs when the PHA notifies a family whose name reaches the top of the waiting list to come in to verify eligibility for admission (24 CFR sections 5.410, 982.54(d), and 982.201 through 982.207).Management did not keep record of a stagnate copy of the waiting list.Due to the software only tracking waiting list perpetually, there was no way to test new move-ins were pulled according with PHA administrative plan. Management was unaware of the requirement. Unable to verify internal controls or compliance during audit period on this compliance point. Print waiting list each time new move-in is completed and retain printed list. Management agrees.

Categories

Eligibility HUD Housing Programs Internal Control / Segregation of Duties

Other Findings in this Audit

  • 515593 2022-003
    Significant Deficiency
  • 515594 2022-004
    Significant Deficiency
  • 1092036 2022-004
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
14.871 Section 8 Housing Choice Vouchers $2.70M
14.850 Public Housing Operating Fund $432,983
14.872 Public Housing Capital Fund $36,680