Finding Text
Criteria: The City is required to provide the grantors with various quarterly, annual and final financial and performance reports that are due within time frames specified in grant agreements and contracts.
Condition: We selected a sample of reports for the year ended December 31, 2023, to test the completeness and timeliness of report submissions. We noted the first two quarters of CDBG Cash on Hand reports were not submitted timely. We also noted the NJDCA Youth Anti-Violence Initiative quarterly performance reporting was not submitted timely during 2023.
Cause: Turnover and leaves of absence in City program personnel caused lapses in oversight of reporting responsibilties.
Effect: Noncompliance with reporting requirements.
Perspective Information: This finding represents a systemic issue.
Identification of Repeat Finding: N/A
Recommendation: We recommend that the City implements cross-training of grant responsibilities to ensure proper program oversight is continuously achieved.
View of Responsible Official: The City is in agreement with this finding and will complete and implement a corrective action plan.