Finding Text
Criteria: In accordance with TX0790-B17 USDA Grant agreement Section 5.7 “(a) No later than January 31st of the following year in which all or any portion of the Grant is first advanced and continuing in subsequent years until completion of the Project, the Grantee must submit the following information to RUS, as directed by the agency… (iv) a completed SF 425- Federal Financial Report.”
Condition: We reviewed a sample of two reporting periods for funds spent in the fiscal year. Out of the two periods, the 2023 mandatory report was filed later than the required January 31st deadline.
Population and Sample Size:
Number
Dollars Questioned Cost
Population 2 $ N/A $ N/A
Sample 2 N/A N/A
Not in compliance 1 N/A N/A
Effect: Untimely reporting can result in the termination of the grant, as stated in the “Termination of the Grant” section of the grant agreement.
Cause: Management did not identify the appropriate reporting requirements from the grant letter to file a report every subsequent year that funds were spent until completion of the Project.
Recommendation: We recommend that the College institute establish a process when obtaining a new grant to identify and track reporting requirements to ensure reports are submitted in a timely manner.
Views of the responsible official and planned corrective actions:
The comptroller will read through the new grant to determine reporting requirements and place these requirements in a notebook and on a calendar located on the comptroller’s desk. The calendar will be reviewed monthly to determine what is due in each grant. This item will also show up as a task on the Outlook calendar.