Finding Text
Student Financial Assistance Program Cluster – Department of Education
Federal Financial Assistance Listing #84.268 Federal Direct Student Loans P268K242212, P268K232212
Special Tests and Provisions: Enrollment Reporting
Significant Deficiency in Internal Control over Compliance
Criteria: 34 CFR 685.309 details requirements for institutions over enrollment reporting. Enrollment information must be reported within 30 days whenever attendance changes for students, unless a roster will be submitted within 60 days. These changes include reductions or increases in attendance levels, withdrawals, graduations, or approved leaves‐of‐absence.
Condition: The audit identified on instance in which a student withdrew from the University however the change in status was not reported to National Student Clearinghouse.
Cause: The withdraw form was misread by the University. Enrollment Reporting is a manual process which can lead to error.
Effect: One student’s status was not changed from enrolled to withdrawn.
Questioned Costs: None.
Context/Sampling: A non‐statistical sample of 60 of the University’s 334 students that received student financial assistance and had a status change in the award year was selected for testing.
Repeat Finding from Prior Years: No
Recommendation: The University should review their current process to ensure enrollment statuses are reported correctly within National Student Clearinghouse.
Views of Responsible Officials: Management agrees with the finding.