FAC Explorer

Audit 328325

FY End
2024-06-30
Total Expended
$11.98M
Findings
12
Programs
9
Organization: University of Sioux Falls (SD)
Year: 2024 Accepted: 2024-11-14
Auditor: Eide Bailly LLP

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
507814 2024-002 Significant Deficiency - E
507815 2024-003 Significant Deficiency - L
507816 2024-003 Significant Deficiency - L
507817 2024-003 Significant Deficiency - L
507818 2024-004 Significant Deficiency - N
507819 2024-005 Material Weakness - L
1084256 2024-002 Significant Deficiency - E
1084257 2024-003 Significant Deficiency - L
1084258 2024-003 Significant Deficiency - L
1084259 2024-003 Significant Deficiency - L
1084260 2024-004 Significant Deficiency - N
1084261 2024-005 Material Weakness - L

Programs

ALN Program Spent Major Findings
84.268 Federal Direct Student Loans $7.86M Yes 1
84.063 Federal Pell Grant Program $2.01M Yes 2
84.031 Higher Education_institutional Aid $1.12M Yes 1
84.038 Federal Perkins Loan Program $474,945 Yes 1
84.033 Federal Work-Study Program $166,212 Yes 0
84.379 Teacher Education Assistance for College and Higher Education Grants (teach Grants) $112,217 Yes 0
84.007 Federal Supplemental Educational Opportunity Grants $104,500 Yes 1
93.859 Biomedical Research and Research Training $103,378 - 0
16.525 Grants to Reduce Domestic Violence, Dating Violence, Sexual Assault, and Stalking on Campus $27,498 - 0

Contacts

Name Title Type
T5BRLL4LA7Y3 Michael Vansurksum Auditee
6053315000 Angie Hillestad Auditor
No contacts on file

Notes to SEFA

Title: Basis of Presentation Accounting Policies: Expenditures reported in the schedule are reported on the accrual basis of accounting. When applicable, such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. No federal financial assistance has been provided to a subrecipient. De Minimis Rate Used: N Rate Explanation: The University has not elected to use the 10% de minimis cost rate for applicable federal awards. The accompanying schedule of expenditures of federal awards (the schedule) includes the federal award activity of the University of Sioux Falls (the University) under programs of the federal government for the year ended June 30, 2024. The information is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the schedule presents only a selected portion of the operations of the University, it is not intended to and does not present the financial position, changes in net assets or cash flows of the University.
Title: Federal Perkins Loan Program Accounting Policies: Expenditures reported in the schedule are reported on the accrual basis of accounting. When applicable, such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. No federal financial assistance has been provided to a subrecipient. De Minimis Rate Used: N Rate Explanation: The University has not elected to use the 10% de minimis cost rate for applicable federal awards. Federal Perkins Loan Program expenditures reported on the schedule consist of the beginning of year outstanding loan balance plus advances made during the year, of which there were none. The outstanding balance as of June 30, 2024 was $440,858. The Federal government allowed the Federal Perkins Loan Program to expire in September 2017. The University is continuing to service existing loans and is remitting the federal portion of the loans to the Department of Education as directed.

Finding Details

Finding 2024-002
Student Financial Assistance Program Cluster – Department of Education Federal Financial Assistance Listing #84.063 Federal Pell Grant Program P063P222212, P063P232212 Eligibility Significant Deficiency in Internal Control over Compliance Criteria: 34 CFR 690 contains requirements that apply to student eligibility over the Federal Pell Grant Program (Pell). Condition: One student was not awarded Pell assistance during the summer term as the student’s FAFSA was not completed at the time the financial aid office was determining award eligibility. The student later completed the FAFSA within the award year and became eligible for a retroactive disbursement of Pell assistance; however, the financial aid office did not provide the student a retroactive disbursement of Pell. Cause: The process of determining retroactive disbursements is a manual process. Effect: One student was under awarded Pell assistance. Questioned Costs: $925 in assistance was not awarded that should have been. Context/Sampling: A non‐statistical sample of 60 of the University’s 1,068 students receiving student financial assistance was selected for testing. The sample resulted in testing approximately $728,081 out of $10,722,159 in federal financial assistance. Repeat Finding from Prior Years: No Recommendation: We recommend that management review procedures and control processes over monitoring of retroactive disbursements. Views of Responsible Officials: Management agrees with the finding.
Finding 2024-003
Student Financial Assistance Program Cluster – Department of Education Federal Financial Assistance Listing #84.063 Federal Pell Grant Program P063P222212, P063P232212 Federal Financial Assistance Listing #84.038 Federal Perkins Loans Federal Financial Assistance Listing #84.007 Federal Supplemental Educational Opportunity Grants P007A223837, P007A233837 Reporting Significant Deficiency in Internal Control over Compliance Criteria: 34 CFR 673.3 requires institutions complete the Fiscal Operations Report and Application to Participate (FISAP) to participate in the Federal Work Study or Federal Supplemental Education Opportunity Grants. The Fiscal Operations Report includes the University’s financial information from the previous award year. Condition: The amount reported for Cash on Hand as of 6/30/2023, line‐item Part II Section A Field Item 1.1, did not agree to supporting documentation. Cause: The University had trouble reconciling Federal Perkins Loan Program activity reported within the Fiscal Operations Report. Effect: Information reported within the FISAP over line item referenced above was inaccurate. Questioned Costs: Cash on Hand of as of 6/30/2023 was under reported by $15,454. Context/Sampling: Key line items within the FISAP report were tested as required by the OMB Compliance Supplement. No statistical sampling was performed. Repeat Finding from Prior Years: No Recommendation: The University should review their current process to ensure that line items reported are accurate. Views of Responsible Officials: Management agrees with the finding.
Finding 2024-003
Student Financial Assistance Program Cluster – Department of Education Federal Financial Assistance Listing #84.063 Federal Pell Grant Program P063P222212, P063P232212 Federal Financial Assistance Listing #84.038 Federal Perkins Loans Federal Financial Assistance Listing #84.007 Federal Supplemental Educational Opportunity Grants P007A223837, P007A233837 Reporting Significant Deficiency in Internal Control over Compliance Criteria: 34 CFR 673.3 requires institutions complete the Fiscal Operations Report and Application to Participate (FISAP) to participate in the Federal Work Study or Federal Supplemental Education Opportunity Grants. The Fiscal Operations Report includes the University’s financial information from the previous award year. Condition: The amount reported for Cash on Hand as of 6/30/2023, line‐item Part II Section A Field Item 1.1, did not agree to supporting documentation. Cause: The University had trouble reconciling Federal Perkins Loan Program activity reported within the Fiscal Operations Report. Effect: Information reported within the FISAP over line item referenced above was inaccurate. Questioned Costs: Cash on Hand of as of 6/30/2023 was under reported by $15,454. Context/Sampling: Key line items within the FISAP report were tested as required by the OMB Compliance Supplement. No statistical sampling was performed. Repeat Finding from Prior Years: No Recommendation: The University should review their current process to ensure that line items reported are accurate. Views of Responsible Officials: Management agrees with the finding.
Finding 2024-003
Student Financial Assistance Program Cluster – Department of Education Federal Financial Assistance Listing #84.063 Federal Pell Grant Program P063P222212, P063P232212 Federal Financial Assistance Listing #84.038 Federal Perkins Loans Federal Financial Assistance Listing #84.007 Federal Supplemental Educational Opportunity Grants P007A223837, P007A233837 Reporting Significant Deficiency in Internal Control over Compliance Criteria: 34 CFR 673.3 requires institutions complete the Fiscal Operations Report and Application to Participate (FISAP) to participate in the Federal Work Study or Federal Supplemental Education Opportunity Grants. The Fiscal Operations Report includes the University’s financial information from the previous award year. Condition: The amount reported for Cash on Hand as of 6/30/2023, line‐item Part II Section A Field Item 1.1, did not agree to supporting documentation. Cause: The University had trouble reconciling Federal Perkins Loan Program activity reported within the Fiscal Operations Report. Effect: Information reported within the FISAP over line item referenced above was inaccurate. Questioned Costs: Cash on Hand of as of 6/30/2023 was under reported by $15,454. Context/Sampling: Key line items within the FISAP report were tested as required by the OMB Compliance Supplement. No statistical sampling was performed. Repeat Finding from Prior Years: No Recommendation: The University should review their current process to ensure that line items reported are accurate. Views of Responsible Officials: Management agrees with the finding.
Finding 2024-004
Student Financial Assistance Program Cluster – Department of Education Federal Financial Assistance Listing #84.268 Federal Direct Student Loans P268K242212, P268K232212 Special Tests and Provisions: Enrollment Reporting Significant Deficiency in Internal Control over Compliance Criteria: 34 CFR 685.309 details requirements for institutions over enrollment reporting. Enrollment information must be reported within 30 days whenever attendance changes for students, unless a roster will be submitted within 60 days. These changes include reductions or increases in attendance levels, withdrawals, graduations, or approved leaves‐of‐absence. Condition: The audit identified on instance in which a student withdrew from the University however the change in status was not reported to National Student Clearinghouse. Cause: The withdraw form was misread by the University. Enrollment Reporting is a manual process which can lead to error. Effect: One student’s status was not changed from enrolled to withdrawn. Questioned Costs: None. Context/Sampling: A non‐statistical sample of 60 of the University’s 334 students that received student financial assistance and had a status change in the award year was selected for testing. Repeat Finding from Prior Years: No Recommendation: The University should review their current process to ensure enrollment statuses are reported correctly within National Student Clearinghouse. Views of Responsible Officials: Management agrees with the finding.
Finding 2024-005
Strengthening Institutions Program – Department of Education Federal Financial Assistance Listing #84.031 P031A080196 Reporting Material Weakness in Internal Control over Compliance and Material Noncompliance Criteria: 34 CFR 628.47(f) requires grantees to submit reports on a timely basis that are requested by the Secretary. Condition: Annual report for the year ending June 30, 2023, was not filed. Cause: There was turnover in the business office that resulted in an oversight of the reporting requirement. Effect: The annual report was not filed with the Department of Education. Questioned Costs: None. Context/Sampling: No sampling was utilized. The only report required to be filed in the fiscal year was tested. Repeat Finding from Prior Years: No Recommendation: The University should review their current process to ensure reporting requirements are met. Views of Responsible Officials: Management agrees with the finding.
Finding 2024-002
Student Financial Assistance Program Cluster – Department of Education Federal Financial Assistance Listing #84.063 Federal Pell Grant Program P063P222212, P063P232212 Eligibility Significant Deficiency in Internal Control over Compliance Criteria: 34 CFR 690 contains requirements that apply to student eligibility over the Federal Pell Grant Program (Pell). Condition: One student was not awarded Pell assistance during the summer term as the student’s FAFSA was not completed at the time the financial aid office was determining award eligibility. The student later completed the FAFSA within the award year and became eligible for a retroactive disbursement of Pell assistance; however, the financial aid office did not provide the student a retroactive disbursement of Pell. Cause: The process of determining retroactive disbursements is a manual process. Effect: One student was under awarded Pell assistance. Questioned Costs: $925 in assistance was not awarded that should have been. Context/Sampling: A non‐statistical sample of 60 of the University’s 1,068 students receiving student financial assistance was selected for testing. The sample resulted in testing approximately $728,081 out of $10,722,159 in federal financial assistance. Repeat Finding from Prior Years: No Recommendation: We recommend that management review procedures and control processes over monitoring of retroactive disbursements. Views of Responsible Officials: Management agrees with the finding.
Finding 2024-003
Student Financial Assistance Program Cluster – Department of Education Federal Financial Assistance Listing #84.063 Federal Pell Grant Program P063P222212, P063P232212 Federal Financial Assistance Listing #84.038 Federal Perkins Loans Federal Financial Assistance Listing #84.007 Federal Supplemental Educational Opportunity Grants P007A223837, P007A233837 Reporting Significant Deficiency in Internal Control over Compliance Criteria: 34 CFR 673.3 requires institutions complete the Fiscal Operations Report and Application to Participate (FISAP) to participate in the Federal Work Study or Federal Supplemental Education Opportunity Grants. The Fiscal Operations Report includes the University’s financial information from the previous award year. Condition: The amount reported for Cash on Hand as of 6/30/2023, line‐item Part II Section A Field Item 1.1, did not agree to supporting documentation. Cause: The University had trouble reconciling Federal Perkins Loan Program activity reported within the Fiscal Operations Report. Effect: Information reported within the FISAP over line item referenced above was inaccurate. Questioned Costs: Cash on Hand of as of 6/30/2023 was under reported by $15,454. Context/Sampling: Key line items within the FISAP report were tested as required by the OMB Compliance Supplement. No statistical sampling was performed. Repeat Finding from Prior Years: No Recommendation: The University should review their current process to ensure that line items reported are accurate. Views of Responsible Officials: Management agrees with the finding.
Finding 2024-003
Student Financial Assistance Program Cluster – Department of Education Federal Financial Assistance Listing #84.063 Federal Pell Grant Program P063P222212, P063P232212 Federal Financial Assistance Listing #84.038 Federal Perkins Loans Federal Financial Assistance Listing #84.007 Federal Supplemental Educational Opportunity Grants P007A223837, P007A233837 Reporting Significant Deficiency in Internal Control over Compliance Criteria: 34 CFR 673.3 requires institutions complete the Fiscal Operations Report and Application to Participate (FISAP) to participate in the Federal Work Study or Federal Supplemental Education Opportunity Grants. The Fiscal Operations Report includes the University’s financial information from the previous award year. Condition: The amount reported for Cash on Hand as of 6/30/2023, line‐item Part II Section A Field Item 1.1, did not agree to supporting documentation. Cause: The University had trouble reconciling Federal Perkins Loan Program activity reported within the Fiscal Operations Report. Effect: Information reported within the FISAP over line item referenced above was inaccurate. Questioned Costs: Cash on Hand of as of 6/30/2023 was under reported by $15,454. Context/Sampling: Key line items within the FISAP report were tested as required by the OMB Compliance Supplement. No statistical sampling was performed. Repeat Finding from Prior Years: No Recommendation: The University should review their current process to ensure that line items reported are accurate. Views of Responsible Officials: Management agrees with the finding.
Finding 2024-003
Student Financial Assistance Program Cluster – Department of Education Federal Financial Assistance Listing #84.063 Federal Pell Grant Program P063P222212, P063P232212 Federal Financial Assistance Listing #84.038 Federal Perkins Loans Federal Financial Assistance Listing #84.007 Federal Supplemental Educational Opportunity Grants P007A223837, P007A233837 Reporting Significant Deficiency in Internal Control over Compliance Criteria: 34 CFR 673.3 requires institutions complete the Fiscal Operations Report and Application to Participate (FISAP) to participate in the Federal Work Study or Federal Supplemental Education Opportunity Grants. The Fiscal Operations Report includes the University’s financial information from the previous award year. Condition: The amount reported for Cash on Hand as of 6/30/2023, line‐item Part II Section A Field Item 1.1, did not agree to supporting documentation. Cause: The University had trouble reconciling Federal Perkins Loan Program activity reported within the Fiscal Operations Report. Effect: Information reported within the FISAP over line item referenced above was inaccurate. Questioned Costs: Cash on Hand of as of 6/30/2023 was under reported by $15,454. Context/Sampling: Key line items within the FISAP report were tested as required by the OMB Compliance Supplement. No statistical sampling was performed. Repeat Finding from Prior Years: No Recommendation: The University should review their current process to ensure that line items reported are accurate. Views of Responsible Officials: Management agrees with the finding.
Finding 2024-004
Student Financial Assistance Program Cluster – Department of Education Federal Financial Assistance Listing #84.268 Federal Direct Student Loans P268K242212, P268K232212 Special Tests and Provisions: Enrollment Reporting Significant Deficiency in Internal Control over Compliance Criteria: 34 CFR 685.309 details requirements for institutions over enrollment reporting. Enrollment information must be reported within 30 days whenever attendance changes for students, unless a roster will be submitted within 60 days. These changes include reductions or increases in attendance levels, withdrawals, graduations, or approved leaves‐of‐absence. Condition: The audit identified on instance in which a student withdrew from the University however the change in status was not reported to National Student Clearinghouse. Cause: The withdraw form was misread by the University. Enrollment Reporting is a manual process which can lead to error. Effect: One student’s status was not changed from enrolled to withdrawn. Questioned Costs: None. Context/Sampling: A non‐statistical sample of 60 of the University’s 334 students that received student financial assistance and had a status change in the award year was selected for testing. Repeat Finding from Prior Years: No Recommendation: The University should review their current process to ensure enrollment statuses are reported correctly within National Student Clearinghouse. Views of Responsible Officials: Management agrees with the finding.
Finding 2024-005
Strengthening Institutions Program – Department of Education Federal Financial Assistance Listing #84.031 P031A080196 Reporting Material Weakness in Internal Control over Compliance and Material Noncompliance Criteria: 34 CFR 628.47(f) requires grantees to submit reports on a timely basis that are requested by the Secretary. Condition: Annual report for the year ending June 30, 2023, was not filed. Cause: There was turnover in the business office that resulted in an oversight of the reporting requirement. Effect: The annual report was not filed with the Department of Education. Questioned Costs: None. Context/Sampling: No sampling was utilized. The only report required to be filed in the fiscal year was tested. Repeat Finding from Prior Years: No Recommendation: The University should review their current process to ensure reporting requirements are met. Views of Responsible Officials: Management agrees with the finding.