Finding Text
2023-001 – Special Tests and Provisions: Housing Voucher Cluster (FALN #14.871)
Significant Deficiency in Internal Control; Material Noncompliance
Criteria
HUD regulations of PHA Approval of Assisted Tenancy (24 CFR § 982.305), and PHA Unit Inspection (24 CFR § 982.405) require the PHA to inspect the unit at least annually and in accordance with PHA’s policy.
Condition
The results of our testing indicated that certain items were unable to be located in the file, as follows:
• In two instances, annual inspections of tenant units were not completed.
Questioned Costs
Not determinable.
Context
We selected a sample of 40 files for review. Our sample was a statistically valid sample.
Effect or Possible Effect
We were unable to determinate if Greenwich Communities was performing annual tenant unit inspections as required.
Cause
The cause is unknown.
Identification as a Repeat Finding
This finding is not a repeat finding.
Recommendation
We recommend that Greenwich Communities improve its internal processes to ensure tenant files contain the required documentation, and annual tenant unit inspections are performed timely.
Greenwich Communities’ Response
Management concurs with the finding and has established plans to provide additional training and review of tenant files going forward to ensure required inspections are performed and documentation is included in tenant files. Management will have certification schedules printed monthly, reviewed and emailed to the third-party contractor who was hired to complete the annual inspections. In addition, all tenant files will be reviewed by management and approved.