Finding 1054716 (2023-003)

Material Weakness
Requirement
P
Questioned Costs
-
Year
2023
Accepted
2024-07-11

AI Summary

  • Core Issue: The Village lacks documented policies and procedures for managing federal grants.
  • Impacted Requirements: This absence increases the risk of misstatements in federal award expenditures.
  • Recommended Follow-Up: The Village should collaborate with their auditor to create and implement proper grant procedures.

Finding Text

Condition: Internal controls over federal grants should be in place to provide reasonable assurance that a misstatement in the schedule of expenditures of federal awards would be prevented or detected. Criteria: Non-federal entities who receive federal or state grants or have grant programs should have documented policies and procedures in place over grants and grant expenditures. Cause: The Village does not have documented policies and procedures in place over grants and grant expenditures. Effect: Without documented policies and procedures, the internal control over federal grants is low, and the risk of misstatement in the schedule of expenditures of federal awards is high. Auditor’s Recommendation: We recommend that the Village work on written policies and procedures over grants and grant expenditures. Management Response: The Village will work with their auditor to develop and adopt written grant procedures that are in accordance with the Uniform Guidance.

Categories

Reporting Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties

Other Findings in this Audit

  • 478274 2023-003
    Material Weakness

Programs in Audit

ALN Program Name Expenditures
14.228 Community Development Block Grants/state's Program and Non-Entitlement Grants in Hawaii $1.86M
97.039 Hazard Mitigation Grant $32,201
21.027 Coronavirus State and Local Fiscal Recovery Funds $22,188